Overview
From $50,678 to $64,693 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
70.1 Transfer:
For a 70.1 transfer to an Office Assistant 3 Calculations, SG-14, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Duties
Major Activity: Process Travel Expense Report Vouchers
- Estimated percentage of time spent on this activity: 60%
- Audit, evaluate, and analyze expense report submissions for accuracy.
- Ensure that requested reimbursements are in compliance with travel policies.
- Draw conclusions from analyzed expense reports and make appropriate recommendations for travelers according to policies.
- Prepare refund of appropriations for processing by budget staff
Major Activity: Customer Service
- Estimated percentage of time spent on this activity: 25%
- Answer travelers’ questions regarding the Statewide Financial System (SFS)
- Assist with training for OSC travelers as needed.
- Assist travelers with the entry and submission of travel expense reports.
- Provide training and support to employees on travel policies, reimbursement rules, and the use of the travel systems.
- Act as a resource for travelers, providing instruction and interpretation of travel guidelines as necessary, including development and delivery of general and bureau specific formal training.
Major Activity: Ensure Compliance with NYS & the Agency’s Travel Program
- Estimated percentage of time spent on this activity: 10%
- Monitor compliance utilizing NY State travel Policy and enforcing that policy with all levels of staff and third-party travelers in the agency.
- Confer with staff and travelers to exchange information and resolve questions regarding travel guidelines and procedures.
- Confer with staff and employees to exchange information and resolve questions regarding payment status.
Major Activity: Misc. Administrative/Clerical Support Functions
- Estimated percentage of time spent on this activity: 5%
- Assist with Travel card distributions and filing of forms.
- Maintain the Travel Unit’s files, reports, and records that allow for prompt responses to Audit groups and FOIL requests.
- Update travel resources as needed.
Knowledge, Skills & Abilities
(1) Experience with the NY Statewide Financial System
(2) Experience with MS Excel and Word and has the ability to learn new computer applications.
(3) Ability to effectively and appropriately communicate with diverse people on varying levels, both within an Agency as well as outside organizations.
(4) Has an understanding or the ability to understand NYS Travel Rules & Guidelines.
(5) Ability to manage multiple priorities
(6) Ability to think and work independently as well as learn new skills and to adjust to change.
(7) Ability to assess a problem or situation and provide logical solutions as well as make fact-based decisions with little supervision.
(8) Ability to stay focused on work and complete assignments in a highly dynamic environment
Additional Comments
Telecommuting
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
- A state pension with vesting after five years’ service
- Comprehensive medical, dental and vision insurance available to all employees and their dependents
- Flexible spending accounts for dependent and health care
- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
- Public Service Loan Forgiveness (PSLF)
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- Holiday and paid time off
- Shift and geographic pay differentials
- A committed continuous learning environment
- Informational Brown Bag sessions
- Wellness at Work Programs to promote employee health and wellness
- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
- And much more
Jane Rost
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Fiona Fay
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #00263-JER on your cover letter for proper routing. Documents must be sent as unlocked and accessible attachments.