Payroll Specialist 1

Applications Due: 07/04/2024 | Appointment Type: NY HELPS | Salary Range: From $46,306 to $56,743 Annually

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Overview

Occupational Category

Financial, Accounting, Auditing

Salary Grade

Grade 11

Salary Range
From $46,306 to $56,743 Annually

Bargaining Unit

PS&T - Professional, Scientific, and Technical (PEF)

Employment Type

Full Time

Jurisdictional Class

Competitive Class

Travel Percentage

Workweek

Mon-Fri, 8:00AM - 4:00PM

Location
110 State Street
Albany, NY 12236

Hours Per Week

37.5

Flextime Allowed

Mandatory Overtime

Compressed Workweek Allowed

Yes

Telecommuting Allowed

Yes

Minimum Qualifications

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.

Two years of full-time business or human resources office experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.

Thirty semester credit hours of college-level study AND one year of the experience in one or more of the following: accounts payable, accounts receivable and/or bookkeeping; processing payroll transactions; processing travel expense reports and/or reimbursements; processing personnel, benefits and/or time and attendance transactions; reviewing requisitions for purchase and initiating and processing purchase orders.

Sixty semester credit hours of college-level study may substitute for two years of experience.

Other Ways to Qualify

You're currently reachable on the appropriate eligible list for this title.
You're eligible under the 55 b/c program.
You have one year of permanent competitive service in an approved civil service title and qualify for a 70.1, 52.6, or 70.4 transfer. Visit the Career Mobility website to determine if you're eligible.
- Transfers must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level position.

NCP Notes

If the number of interested candidates who meet the promotional qualifications is more than three, the agency; at its discretion, may nominate one or more of the candidates for a provisional promotion under the provisions of Section 65 of the Civil Service Law.

Duties

Assists with the State’s payroll process.
- Identify weaknesses in business practices.
- Provide recommendations for corrective action.
- Directly responsible for the daily processing and entering of garnishments received.
- Opens, reviews, sorts, and scans incoming mail for data entry/distribution.
- Work directly with garnishment vendors to ensure electronic files and payments are exchanged accurately and on time.
- Assist with documentation of internal garnishment business processes.
- Work with other sections to successfully complete the payroll calculation and confirm process.
Reviews and audits payroll transactions for accuracy, the majority of such related to Garnishments.
- Analyze data, process transactions, and resolve complex auditing problems.
- Run queries and initiate post audit review of transactions.
- Provide assistance to other audit staff and customers and determine corrective action for audit problems.
Provide payroll information to State agencies, Attorneys and Civil Court Officers.
- Provide all NYS agencies with basic salary information via telephone and email. Research and analyze salary history records.
- Answer Information Subpoenas.
- Determine appropriate courses of action and answers in relation to e-mails received in the customer service mailbox.
Assist other sections within Deductions as necessary.
- Provide support with data entry, analysis, running/processing queries, written documentation, and research as needed.

Knowledge, Skills and Abilities

Excellent analytical and organization skills
Excellent oral and written communication skills
Detail orientated, and produces an accurate and timely work product
Works well independently and in a team environment
Ability to respond to written inquiries and telephone calls from NYS employees, NYS agencies and vendors
Ability to analyze and review weekly deduction query results
Ability to prepare timely, accurate, thoughtful deduction related research
Ability to locate, research, communicate and document any discrepancies or unusual circumstances
Ability to reconcile complex business reports and identify discrepancies
Ability to empower and engage staff, provide training, coaching and guidance to develop employees
Ability to assess multiple competing priorities

Additional Comments

Telecommuting

The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation

The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment

The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

To Apply

Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #02044-JCF on your cover letter for proper routing.