Subject:

Reminder to State agencies to maintain the accuracy of Authorized Signature Forms (AC 1782-S)

Guidance:

As referenced in the Guide to Financial Operations (GFO), Chapter XI, Section 2.K. - Authorized Signatures, the Office of the State Comptroller (OSC) Bureau of Contracts (BOC) uses the Authorized Signature Form (AC 1782-S) to validate signatures on contracts, amendments, change orders, purchase authorizations, and vendor responsibility determinations.

This is a reminder that State agencies should ensure all authorized signatures on file with BOC are accurate and up-to-date, in order to avoid unnecessary delays in processing times.

To add a new signatory, State agencies must submit an original AC 1782-S to OSC’s BOC. The agency head or designee must sign the bottom of the authorization form. When more than one page is required, the agency head or designee must sign each page. An agency can remove an authorized signatory by sending a letter to OSC’s BOC, identifying the signatory name to be removed from the list. The agency head or designee must sign the letter.

Forms should be submitted to the address listed below.

Office of the State Comptroller

Bureau of Contracts 110 State Street – 11th Floor

Albany, New York 12236

Agencies should confirm that a valid Business Unit/Department ID combination is noted on the authorization form. A list of valid combinations can be found in the Statewide Financial Services Contract Business Unit / Department ID list. A separate AC 1782-S must be filed for each Department ID (within a Business Unit), that will be submitting contract transactions and/or vendor responsibility determinations.

References:

Guide to Financial Operations, Chapter XI, Section 2.K - Authorized Signatures
Bureau of Contracts Authorized Signature Form (AC 1782-S)
Statewide Financial Services Contract Business Unit / Department ID