Subject:

Travel Manual Update

Guidance:

This advisory is intended to notify agencies of updates to the OSC Travel Manual. The key updates are as follows:

Effective 2/22/2024

Travel Status

• When an employee is on assignment at a work location 35 miles or more from both their official station and their home, they are considered in travel status and are eligible for reimbursement of travel expenses in accordance with this Travel Manual. 

Unused Common Carrier Tickets

• In the event that an employee purchases common carrier ticket(s) (e.g., airplane, train) and does not fully use the ticket(s) within one year, the employee should return the unused ticket(s) to the common carrier for a refund. This must be done within one year of the purchase date of the ticket(s).

Updates to the OGS Passenger Vehicle Rental Contract

• The OGS Centralized Passenger Vehicle Rental Contract includes Collision Damage Waiver Insurance (CDW) or Loss Damage Waiver Insurance (LDW) and up to $1M Extended Liability Insurance Coverage.
• In the event of an accident, to be eligible for an insurance claim, the employee renting the car must report the accident immediately to the local enforcement agency, the employee’s supervisor, and the rental car vendor. The employee must also file a damage claim report with the rental car vendor.

Reference:

To view all updated information, please see the OSC Travel Manual.