Vendor File Advisory No. 4

Vendor File Advisory
Office of Operations
Bureau of State Expenditures
Advisory Name
Prompt Vendor Registration
Date Issued
06/11/2012
Date Last Updated
06/11/2012

Subject:

Agency help is needed to ensure prompt vendor registration.

Guidance:

New York State agencies are responsible for or can assist with two critical registration processes that if done timely will benefit both agencies and vendors. These are: First, as soon as your agency has decided to do business with a vendor, begin the vendor add process. This will allow contracts and purchase orders to be entered and payments to be made. Second, strongly encourage vendors to register promptly for e-Supplier. This will allow vendors direct, 24-7 access to needed information regarding their invoices and payments without having to contact agencies or SFS. Vendors not on e-Supplier will not have direct access to this information. Attention to both processes, but especially registration with e-Supplier, will create a smooth experience for both agencies and vendors doing business with NYS.

References:

Guide to Financial Operations, Chapter X, Section 3 - Vendor Registration and Vendor Self-Service Login Guide.