Purpose

We examined more than $5,000 in select bonuses that Sunset LG Realty, LLC (Sunset) paid, and requested reimbursement for, in 2016 under contract L120019 with SUNY Downstate Medical Center (Downstate). Our objective was to determine whether the bonuses were appropriate and in compliance with the contract.

Background

This lease contract required Sunset to operate, maintain, and make necessary repairs to Downstate’s Bay Ridge medical facility. The Assistant Facilities Program Coordinator, a Downstate employee, was responsible for overseeing daily operations such as housekeeping and facility improvements, which includes maintenance and repairs. Under the contract, Downstate may reimburse Sunset for approved bonuses and other compensation paid to Sunset employees.

Key Findings

We found Downstate approved reimbursements to Sunset for $3,000 in bonuses paid to Downstate’s Assistant Facilities Program Coordinator. Based on our audit, the New York State Joint Commission on Public Ethics (Commission) found the Downstate employee violated New York State Public Officers Law § 73(5)(a). In settlement of the violation, the Downstate employee paid the Commission $4,000 and resigned from his position on December 11, 2017.

Key Recommendations

• Ensure employees understand and comply with New York State Public Officers Law (POL) § 73(5)(a) and Downstate’s Code of Ethics and Business Conduct which prohibits employees from accepting gifts from vendors.
• Notify the vendor they are prohibited from providing bonuses to Downstate employees.