Purpose
To explain the agency procedures for reporting rate increases and adjustments for miscellaneous earnings.
Affected Employees
Employees in the title of Maintenance Worker
Effective Date
Pay period 12C, paychecks dated 09/19/02
Background
Rate Increases
The rate increases are effective 7/1/99 and 7/1/00.
The new rates and other information are contained in Carmelo Batista, Jr.'s memorandum, dated May 24, 2002.
Agency Actions: Reporting the Rate Increases
To increase the hourly rate(s), the agency may submit the following actions in payroll period 12C; regardless of the employee's status:
- For increases on 7/1/99, request a Pay Rt Chg on the Job Action Request panel, effective 7/1/99, using the reason of Change Rate (CRT), and the new 7/1/99 hourly rate.
- For increases on 7/1/00, request a Pay Rt Chg, effective 7/1/00, using the reason of Change Rate (CRT), and the new 7/1/00 hourly rate.
- Submit a Request for a Pay Rt Chg with the appropriate salary to update all other rows that exist on an employee's Job Data panel.
Agency Actions: Reporting Retroactive Adjustments for Misc. Earnings AND Overtime Due to New Criteria
Reporting Retroactive Adjustments for All Miscellaneous Earnings
Agencies are responsible for calculating the retroactive adjustments for all miscellaneous earnings previously reported in the Time Entry panel with an earnings date on or after 7/1/99.
Use the earn code AJR to report the combined retroactive adjustment for all earnings. Provide an explanation of the adjustment in the General Comments panel or on a separate worksheet submitted to the auditor. If the agency uses a worksheet, the worksheet must be received in the audit unit by the agency reporting deadline for pay period 12C.
The earn code AJR should be reported as follows:
| Earnings Begin Date: | Enter the first date to be adjusted | |
| Earnings End Date: | Enter the last date to be adjusted | |
| Earn Code: | Enter AJR | |
| Amount: | Enter the total amount of the adjustment |
OSC Actions: Processing Automatic Retroactive Adjustments
OSC will automatically process the retroactive adjustments for all "regular hours" paid to employees since 7/1/99, provided the agency submits all applicable increases.
The automatic adjustment will be calculated, regardless of the employee's current status.
Revised Rate Chart
A new Rate Chart, reflecting the new rates and appropriate earnings codes, will be faxed to agencies.
Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.