Purpose

To explain OSC's automatic processing and provide agency instructions for the payment of Increments.

Affected Employees

Increment eligible employees in Bargaining Unit T8, TC or GA

Effective Date

Effective January 1, 2003, for checks dated January 9, 2003

OSC Automatic Processing

After payroll processing is complete for Period 20C, OSC will automatically apply increments to active annual salaried employees in grade 980 based on the following increment codes and eligibility criteria:

• Increment code is 0001 and the employee's salary rate is equal to one of the steps on the salary schedule, but below the maximum salary rate on the schedule.
• Increment code is 0015 and the employee's salary rate is equal to the maximum salary rate on the schedule.
• Increment code is 0025 and the employee's salary rate is equal to the first additional salary step.

For eligible employees, a row will automatically be inserted into the employees Job Data record using the Action of PAY (Pay Rt Chg) and the Reason of INC (Increment).

Promotions Effective January 1, 2003

Promotions for the unclassified staff that are effective January 1, 2003 should not be submitted until pay period 21C, check dated January 23, 2003.

Employees in Certain Titles: Agency Action in Period 20C

Employees in the following titles may be due an increment on their base salary:

• Professor/Assistant Administrator
• Higher Education Officer/Assistant Administrator

OSC will not increase these titles automatically. During the week of December 16, OSC will fax agencies a listing that will identify employees in these titles.

If an employee is eligible for a January 1 increment, the agency must request a pay rate change using the Action of PAY and Reason of INC (Increment) on the Job Action Request panel.

Updated Increment Codes

OSC will automatically update increment codes after the increments have been applied. An action of DTA (Data Chg) and Reason of CIC (Cor Inc Code) will be inserted into the employees Job Data record.

Increment codes will be updated as follows:

• If the increment code is 0001 and the incremented salary is below the maximum salary on the Schedule, the increment code will remain 0001.
• If the increment code is 0001 and the incremented salary is equal to the maximum salary on the Schedule, the increment code will be changed to 0003.
• If the increment code is 0002, the increment code will be changed to 0001.
• If the increment code is 0015 or 0025, the increment code will remain unchanged.

Reveal Reports After Automatic Increments are Processed

After the automatic increment has been processed in Period 20C, the following listings will be available in Reveal:

• NHRP 704, Mass Salary/Increment Payment Report This report will identify employees who received the automatic increment.
• NHRP 708, Mass Salary Increase Exception Report This report will identify employees who did not receive the automatic increment due to one of the following:
  • Increment code is missing
  • Salary is off step Position Data and Job Data do not match

Agency Procedures for Increments Not Processed Automatically

For employees who are eligible for a January increment that did not receive an automatic increase in pay periods 20C, the agency must request a pay rate change using the Action of PAY and Reason of INC (Increment) on the Job Action Request panel in Period 21C. The appropriate salary rate and increment code must be entered.

Revised Increment Code Chart

A revised Increment Code Chart will be faxed to agencies after Periods 20 C is processed. Effective Period 21C, agencies must use the revised chart to determine increment codes when submitting pay changes, position changes, and transfers on the Job Action Request panel.

Reminder: Correcting Increment Codes

For employees who are due the First or Second Additional Step in January 2004, agencies must request a Data Change and Reasons of CIC (Cor Inc Cd) after Period 20C is processed, but before the January 2004 increments are processed. Correcting the increment code will allow the increment to be processed automatically in January 2004.

For Additional Information

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.