Purpose
To explain the agency procedures for reporting rate increases and adjustments for miscellaneous earnings.
Affected Employees
Employees in the title of Elevator Mechanic
Effective Date(s)
Payments are effective Pay period 3C, checks dated 5/15/03
Rate increases are effective 2/28/00, 2/26/01 and 2/25/02
Background
The rate increases are pursuant to the New York City Comptroller's Consent Determination dated 3/12/03.
The new rates and other information are contained in Carmelo Batista, Jr.'s memorandum dated March 25, 2003.
Agency Actions
Reporting the Rate Increases
To increase the hourly rate(s), the agency must submit the following requests, regardless of the employee's status:
- For all rate increases, request a Pay Change with the Action/Reason of Pay Rt Chg/CRT (Change Rate) on the Job Action Request panel using the effective date of the appropriate increase and submit the new hourly rate.
- A separate request must be made for each of the rows that exist on the employee's Job Data panel.
OSC Actions
Processing Automatic Retroactive Adjustments
Provided the agency submits the applicable increases, OSC will automatically process the retroactive adjustments for all "regular hours" paid to employees regardless of the employees status. Automatic adjustments will not be calculated for "miscellaneous earnings".
Reporting Retroactive Adjustments for All Miscellaneous Earnings
The agency must calculate and report the retroactive adjustment for all miscellaneous earnings.
The earn code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments panel or a separate worksheet. If the agency uses a worksheet, the worksheet must be received in the audit section by the agency deadline for pay period 3 Current.
The earn code AJR must be reported as follows:
| Earnings Begin Date: | Enter the first date to be adjusted |
| Earnings End Date: | Enter the last date to be adjusted |
| Earn Code: | Enter AJR |
| Amount: | Enter the total amount of the Adjustment. |
Revised Rate Chart
A new Rate Chart reflecting the new rates and appropriate earnings codes will be faxed to agencies.
Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.