Purpose

To explain procedures for processing increases and Longevity Differential Payments.

Affected Employees

Employees in Bargaining Units TG, SJ, TJ, TP, TH, TR, T9, S6 (exclude Elevator Starter), T3 and U6 (Excluded Titles)

Effective Date(s)

Pay Period 22C, paychecks dated 2/5/2004

Background

In accordance with the 2000 - 2002 Memorandum of Agreement, the City University of New York has entered into an agreement with its White Collar Unit Classified staff unions pertaining to the payment of the 1% Additional Compensation Fund (ACF).

Eligible Criteria and Effective Dates

Salary Increases:

*Eligible employees are to receive a salary increase effective 9/30/02, based on their 9/29/02 base salary, in the Bargaining Units stated above.

**Eligible employees are to receive a salary increase effective 6/30/02, based on their 6/29/02 base salary in the Bargaining Units stated above.

Refer to Carmelo Batista's memorandum dated 11/26/2003 for Rules and Instructions on the following:

• Appointments Above Minimum
• Promotions Above Minimum
• Merit Increases

Longevity Differentials:

For Eligibility and Rules for Longevity Differentials and selected titles for BU TH, refer to Carmelo Batista's memorandum dated 11/26/3003.

OSC Actions

OSC will insert a row effective 9/30/02 based on the 9/29/02 salary using the action of Pay Rt Chg (Pay Rate Change) and Reason of SIC (Salary Increase) for eligible employees in BU TH only. Only records that have no rows for Position Change, Transfer or Pay Rate Change (exception of the 4/3/03 Factor change) for the entire period from 9/30/02 until present, or removal from payroll will be processed. Subsequent rows will be updated with the action of Pay Rt Chg (Pay Rate Change) and reason of CSL (Cor Sal).

The agency must process increases for all other records.

OSC will automatically process the retroactive adjustments for all regular earnings and miscellaneous earnings bases on the employees' Comp Rate.

The agencies will have to enter a transaction using AJR (Adjust Raise) for the following codes:ADJ, OTO and LTO.

Agency Actions

Salary Increases

Agencies must submit transactions for the following instances:

1. TH - Employees who were not incumbents as of 9/30/02 or those whose records were not processed automatically due to a Position Change, Transfer or a Pay Rate Change that is effective on or after 9/30/02 (exception of the 4/3/03 Factor change row).
2. All other Bargaining Unit raises as referenced in Carmelo Batista's memorandum.

Agencies must submit a Job Action Request for an action of Pay Rt Chg (Pay Rate Change) and Reason of SIC (Salary Increase), effective the date of the raise using the appropriate effective date for all subsequent row. For all subsequent rows use Action of Pay Rt Chg and Reason of CSL (Correct Salary).

Longevity Differentials
Annual Employees

The agency must enter all Longevity Differentials. The effective date is based on the employee's longevity service date. Enter the code LDN (Longevity Diff Non-Pensionable) on the Additional Pay Page as the Longevity Differential becomes payable. The effective date is no earlier than 9/30/02.

If transactions are added effective 9/30/02, a row must be added effective 4/3/03 to add the Factor Change row on the Additional Pay Page.

Per Carmelo Batista's memorandum the Longevity Differential is Non-Pensionable for the first 2 years it is payable. After the employee has received the Longevity Differential for 2 years, on the quarter (1/1, 4/1, 7/1 or 10/1) following the Anniversary Date, the agency must submit a transaction on the Additional Pay Page to change Non-Pensionable to Pensionable using the earn code LDP (Longevity Differential Pensionable). At the same time the LDN (Longevity Diff Non-Pensionable) must be ended or reduced.

The payroll system will pay the entire earnings for the pay period for additional pays entered mid pay period when the employee is not being placed on the payroll or removed from the payroll. Any additional pay transactions for LDN or LDP effective mid pay period must have an adjustment code, AL2 (adj Long Diff Non-Pensionable) or AL1 (Adj Long Diff Pensionable) submitted to take away the days not due to the employee. For example, an employee due $500.00 as LDN (Longevity Differential Non-Pensionalbe), the system will pay $19.13. The employee is only due $5.73 for three days. Therefore the adjustment must be entered as AL2 (Adj Long Diff Non-Pensionable) for Minus $13.37. It should be submitted as follows:

If the employee has an LDN (Longevity Diff Non-Pensionable) on the Additional Pay Page for a prior Longevity Differential, the agency must insert a row on the Additional Pay Page and add the two together until one becomes Pensionable.

General Comments should be entered to explain these transactions as they occur.

When the Longevity Differentials are added, OSC will automatically process the retroactive adjustment.

No payment should be submitted without an approved 607 form.

Note: An example of the above transaction is attached.

The earn codes LDN (Longevity Differential Non-Pensionable) and LDP (Longevity Differential Pensionable) should be submitted on the Additional Pay Page as follows:

For any existing LDN or LDP with a factor change row or any other entry that prevents the agency from entering the new LDN or LDP, the agency will have to do a Data Chg/Cor Hist to tell us what needs to be entered.

Hourly Employees

For hourly employees, as they become eligible for the Longevity Differential of $0.40 an hour, the agency must submit a Job Action Request for an action of Pay Rt Chg (Pay Rate Change) and reason of CRT (Change Rate).

No payment should be submitted without an approved 607 form.

Control D Reports

The following report will be available for agency review after the raise is processed.

Mass Salary Payment Report (NHRP704)

This report will identify all employees who received the automatic increase. The report will identify the employee's last salary in an eligible bargaining unit that was automatically increased. Other fields on the report include EmpllD, Employee Record #, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason, and Increment Code.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.

Attachment - Scenario for an employee receiving a Longevity Differential in Bargaining Unit TH