Purpose

To provide agencies with information for the manual processing of raises and other payments.

Affected Employees

Annual and hourly grade 600 employees in Bargaining Unit TI with a title of Theatre Technician, Theatre Technician (hourly), Lead Theatre Technician Level 1, Lead Theatre Technician Level 1 (hourly), Lead Theatre Technician Level 2, Lead Theatre Technician Level 2 (hourly), Theatre Technician Specialist or Theatre Technician Specialist

Background

Pursuant to the 2004-08 Memorandum of Agreement between the City University of New York and IATSE Local One which calls for a Ratification Bonus Payment and General Salary Increases.

Effective Date(s)

Salary Increases and Ratification Bonus Payments may be processed for all eligible salaried and hourly employees in Pay Period 3C, paychecks dated 5/11/06

Contract Provisions

The 2004-2008 Memorandum of Agreement between CUNY and IATSE Local One provides for the following increases:

Ratification Bonus Payment

An $800 bonus payment is to be paid to all eligible annual employees who are Active or on a Paid Leave (SKL, WDL or MLS) on the ratification date of 2/5/06.

An $800 bonus payment is to be paid to all eligible hourly employees who are in Active status or on a Paid Leave (SKL, WDL or MLS) either on 2/5/06 or on any day during the week of 1/30/06 through 2/5/06. The payment amount will be based on the prior twelve (12) months of hours worked multiplied by the factor (.4379), but not to exceed $800.

For those employees on a Paid Leave of Absence, the employee should receive the higher amount of either $400 or the amount based on the calculation of hours multiplied by the factor (.4379), but not to exceed $800.

Refer to the memo dated March 9, 2006 from Carmelo Batista, Jr. for more information and rules of calculation.

General Salary Increases

The Memorandum of Agreement calls for the following General Salary Increases:

Taped and Filmed Events

The Memorandum of Agreement provides an increase of $1.50 to the hourly compensation for taped or filmed events for national distribution or broadcast-for-profit effective February 9, 2006.

Refer to the memo dated March 9, 2006 from Carmelo Batista, Jr. for more information.

Compensation after Midnight

Hours worked from midnight to 7:00 a.m. must be paid at time and a half the employee’s hourly rate. This amount cannot be combined with paid overtime (pyramiding).

New Paid Holiday

Full-time employees shall now be entitled to holiday compensation for Martin Luther King, Jr. Day.

Agency Actions

Ratification Bonus Payment

Agencies must submit Ratification Bonus Payments for eligible employees on the Time Entry page as follows:

General Salary Increases

To increase the employee’s salary by the percentage raise, the agency must submit the following requests:

• For all raise rows, request a Pay Change with the Action/Reason of Pay Rate Chg/SAC (Pay Rate Change/Salary Increase) on the Job Action Request page, using the effective date of the appropriate raise and submit the new compensation rate.
• A separate request must be made for each of the subsequent rows that exist on the employee’s Job Data page. A request of a Pay Change must be submitted with the Action/Reason of Pay Rate Change/Cor Sal (Pay Rate Change/Correct Salary).

Reporting Hours Worked after Midnight

Agencies must submit hours worked from midnight to 7:00 a.m. that are not overtime hours on the Time Entry page as follows:

Reporting Payments for Taped and Filmed Events

Beginning in Pay Period 3C, agencies must submit payments for eligible employees on the Time Entry page as follows:

Agencies must adjust any payments that were made with Earn Code TTT from 2/9/06 through Pay Period 2C to include the increase on the Time Entry page as follows:

Automatic Retroactive Processing

OSC will automatically calculate retroactive payments resulting from the General Salary Increases.

For eligible employees who have worked in more than one agency and have been paid by all agencies using the same Employee Record Number since the effective date of the increases, all retroactive adjustments will be paid in the current agency.

For eligible employees who have worked in more than one agency and have been paid from more than one Employee Record Number since the effective date of the increases, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency under each Employee Record Number.

The following Earn Codes will be automatically adjusted for eligible employees:

• CMP (CUNY Meal Penalty- Hry)
• HPB (Holiday Pay 1.5)
• HPI (Holiday Pay – Hourly 1.5)
• LSJ (LSP Vacation CUNY Annuals)
• LT1 (Lost Time)
• OTC (Ot Straight Rte-CUNY/UCS 35 hr)
• OTD (Ot at 1.5 for CUNY/UCS 35 hr)
• OTK (OT Hourly/Biweekly)
• RGH (Regular Pay Hourly Employee)
• RGS (Regular Pay Salary Employee)
• TCC (Theatre Tech Cancel Call Hourly)
• TMC (Theatre Tech Minimum Call- Hry)
• TMP (Theatre Meal Penalty – Annual
• TTC (Theatre Tech Cancel Call – Ann
• TTM (Theatre Tech Minimum Call-Ann)

Retroactive Adjustments for Employees Currently Inactive With an Outstanding Overpayment

• For employees who are Inactive at the time of payment, the retroactive raise adjustment will be applied to any Overpayment (OVP) set up in Additional Pay that has a Goal Amount and Goal Balance that are not equal. The payroll system will determine the difference between the Goal Balance and Goal Amount and will deduct the difference from the employee’s check. If the amount of the positive earnings is not sufficient to deduct the entire Overpayment, the system will deduct the amount of positive earnings due and update the OVP Goal Balance accordingly.

Retroactive Payments for Employees Receiving Military Stipends

For employees who were placed on Military Stipend Leave With or Without Pay as a result of new military orders on or after the effective date of the increases, OSC will recalculate the amount of the military stipend.

• For those employees who received a stipend, the increase in biweekly stipend will be updated on the Job Data record by inserting a new row to reflect the new biweekly stipend amount. Any additional adjustment that is required due to the change in stipend that will not be calculated automatically by the retro process will be reported by OSC in the Time Entry page using the Earn Code ADJ.
• For those employees who did not receive a stipend but became eligible for a stipend because of the increased salary, OSC will take the necessary action on the Job Data page and/or in the Time Entry page to pay the required increases.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.