Purpose

To inform agencies of OSC’s automatic processing and to provide instructions for processing payments not processed automatically.

Affected Employees

Classified CUNY employees represented by District Council 37 (DC 37) in Bargaining Units TG, TH, TM (excluding High Pressure Plant Tenders), TR, TX, T9, SF, TU, SJ, TJ, TP, U6, TK, TY and U3

Background

The Memorandum of Understanding for Successor Agreements to the 2002-2006 Blue & White Collar Agreement between CUNY and DC 37 provides for a 1% General Salary Increase and an increase to the Assignment and Longevity Differentials for certain eligible employees.

Effective Date(s)

General Salary Increases will be processed in Pay Period 14C, paychecks dated October 12, 2006

Eligibility

All salaried and hourly employees represented by TG, TH, TM (excluding High Pressure Plant Tenders), TR, TX, T9, SF, TU, SJ, TJ, TP, U6, TK, TY and U3 who are Active, on a Leave of Absence or on a Paid Leave of Absence on September 29, 2006 and September 30, 2006 are eligible for a 1% increase effective September 30, 2006, based on their 9/29/06 salary rate. Hourly employees in the titles of Disability Accommodations Specialist, College Assistant (other than those working as tutors), and Sign Language Interpreter are not eligible for an increase unless the employee had previous service in the title in the six (6) months prior to 9/30/06. Those employees with no service in the prior six (6) months are entitled to the new minimum only if the employee’s rate is less than the new 2006 minimum.

For salaried employees, the 1% General Salary Increase will be rounded to the nearest dollar. For hourly employees, the 1% General Salary Increase will be rounded to the nearest cent.

OSC Actions

After payroll processing for Pay Period 14C is completed, OSC will automatically insert rows in the Job Data page to reflect the 2006 1% General Salary Increase for salaried and hourly employees in eligible bargaining units.

For all salaried employees who are Active on both 9/29/06 and 9/30/06, OSC will insert a row in the employee’s Job Data record, effective 9/30/06, using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase), provided:

• the employee does not already have an existing PAY, POS (except Chg Line), or Transfer, effective 9/30/06;
• the employee’s Job and Position match; and
• the employee’s rate is not less than the minimum on the 2005 schedule.

All subsequent rows will be updated to reflect the General Salary Increase, provided the row is not a PAY, POS, or Transfer, using the Action/Reason of PAY/CSL.

For all hourly employees (other than College Assistant, Disability Accommodations Specialist, and Sign Language Interpreter) who are Active on 9/29/06 and 9/30/06, OSC will insert a row in the employee’s Job Data record, effective 9/30/06, using the Action Reason of PAY/CRT, provided:

• the employee does not already have an existing PAY, POS, or Transfer row, effective 9/30/06;
• the employee’s Job and Position match; and
• the employee’s salary rate is not less than the minimum on the 2005 schedule.

All subsequent rows will be updated to reflect the general salary increase, provided the row is not a PAY, POS, or Transfer, using the same Action/Reason code.

For all hourly employees who are Active on 9/29/06 and 9/30/06 in the title of Disability Accommodations Specialist, College Assistant and Sign Language Interpreter, the increase only will be applied if the employee had a paycheck with RGH earnings in the six (6) months prior to the effective date of an increase. If an employee does not have RGH earnings in the preceding six (6) months, no increase will be applied, unless the employee’s current rate is below the new minimum; then the employee will be brought to the new minimum.  No increases will be applied if the employee’s current rate is less than the 2005 minimum.  For employees who received an automatic increase effective 9/30/06, all subsequent rows will be updated to reflect the new salary rate, provided the subsequent row is not a PAY, POS, or Transfer.

Longevity Differential and Service Increment Increases

OSC will automatically insert rows on the Additional Pay page effective 9/30/06 to increase the Longevity Differential and Service Increments for eligible employees as follows:

MVO Assignment Differentials

Unit Override amounts for Motor Vehicle Operator Assignment Differential will be updated by OSC as follows, effective 9/30/06. When the earn codes identified below are submitted in Time Entry with an earnings begin date of 9/30/06 or later, the earnings will be automatically calculated using the following rates.

Agency Actions in Period 14C and Later

The following procedures must be used by the agency when reporting the “normal” transactions in Pay Period 14C for employees with Pay Basis of ANN:

• For Pay Changes, Position Changes and Transfers with effective dates before September 30, 2006, the agency must not include the 1.0% Salary Increase in the Pay Rate field.
• For Pay Changes, Position Changes and Transfers with effective dates on or after September 30, 2006, the agency must report the new salary rate for all eligible employees, based on the information in Carmelo Batista’s memo dated July 20, 2005.

The following procedures must be used by the agency when reporting the “normal” transactions in Pay Period 14C for employees with Pay Basis of HRY:

• For Pay Changes, Position Changes and Transfers with effective dates before September 30, 2006, the agency must not include the 1.0% Salary Increase in the Pay Rate field.
• For Pay Changes, Position Changes, and Transfers with an effective date on or after 9/30/06, the agency must report the new hourly rate in the Pay Rate field for all eligible employees, based on the information in Carmelo Batista’s memo dated July 20, 2005.

Longevity Differential and Service Increment Increases

• For those employees who are currently receiving a non-pensionable Service Increment in Additional Pay who, on 10/1/06 are eligible to receive a pensionable Service Increment, the agency must end the Additional Pay earnings as of 9/30/06 and submit a Pay Change, effective 10/1/06 to add the increased increment amount to the employee’s new salary rate.
• For those employees who are currently receiving a non-pensionable Longevity Differential in Additional Pay who on 10/1/06 are eligible to receive a pensionable Longevity Differential, the agency must end the Additional Pay earnings as of 9/30/06 and submit a new additional pay transaction effective 10/1/06 with Earn Code LDP and the appropriate 2006 Longevity Differential Pensionable amount.
• For those employees eligible to receive a new non-pensionable Service Increment or non-pensionable Longevity Differential effective 10/1/06, the agency must enter the new differential or increment amount, whichever is applicable, on the Additional Pay page, as per the new amounts stated in Carmelo Batista’s memo.
• For all of the above, the system will not appropriately prorate the additional pay earnings. Therefore, the agencies must submit an adjustment in Additional Pay to adjust the earnings that will be incorrectly paid by the system.

Assignment Differential (Payroll) - CPD

Employees in the titles of Office Assistant and Secretarial Assistant who are receiving the Payroll Assignment Differential are eligible for an increase in that differential, effective 9/30/06. The agency must insert a row on the Additional Pay page to increase the differential as follows:

• For CUNY Office Asst Level 3, the agency must insert a new effective dated row for the Earn Code CDP to increase the employee’s differential to $676 effective 9/30/06.
• For CUNY Office Asst Level 3a and 4, the agency must insert a new effective dated row for the Earn Code CDP to increase the employee’s differential to $902 effective 9/30/06.
• Since the effective date of the increase is not the first day of pay period, the system will not prorate earnings.  Therefore, an adjustment must be reported by the agency to adjust the earnings that will be paid incorrectly by the system.

Miscellaneous Earnings Reported in Time Entry

When an agency submits earn codes for the pay period in which the raise is processed that are automatically calculated by the system such as overtime, RGH, MV1, MV2, MV3, MV4 and shift, the agency must divide the entry into two entries or the system will calculate the earnings incorrectly, based on the rate in effect on the earnings end date. The agency must submit a single entry to report earnings prior to 9/30/06 and another entry is required to report earnings on or after 9/30/06.

College Assistants Working as Tutors

Since OSC is unable to determine which College Assistants are working as Tutors, the agency may need to report increases for these employees if the appropriate increase is not applied in Pay Period 14C. All Tutors are eligible for a 1% increase, regardless of whether the employee had previous earnings as a College Assistant in the six (6) months prior to 9/30/06. Therefore, agencies should review the rates that were automatically applied for employees working as Tutors and, if applicable, submit the necessary pay change in Pay Period 15C.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.