Purpose

To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings"

Affected Employees

CUNY employees who are or were in an eligible title of Auto Mechanic, Auto Mechanic (CUNY) and Machinist at any time during the retroactive increase period

Background

The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated October 2, 2006.

The new rates and other information are contained in a memorandum dated November 3, 2006 from Carmelo Batista, Jr.

Effective Date(s)

Increases may be submitted in Pay Period 20C (Institution), paychecks dated 1/4/07. Rate increases are effective 4/1/02, 4/1/03, 4/1/04, 8/1/05 and 10/29/06.

Agency Actions

Reporting the Rate Increases

To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:

• For all rate increases, request a Pay Change with the Action/Reason of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
• A separate request must be made for each of the rows that exist on the employee’s Job Data page.

Any Auto Mechanics or Machinists hired before April 1, 2006 will be paid the new salary rates.

Any Auto Mechanics, Auto Mechanics (CUNY) and Machinists hired on or after April 1, 2006 will be paid a suppressed salary rate for three years.

Please refer to the memorandum from Carmelo Batista, Jr. for the new salary rates.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."

The Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 20C.

The Earnings Code AJR must be reported as follows:

OSC Actions

Processing Automatic Retroactive Adjustments

Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours” paid to employees regardless of the employee’s status. Automatic adjustments will not be calculated for “miscellaneous earnings.”

Revised Rate Chart

A revised rate chart reflecting the new rates and appropriate Earnings Codes is attached.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.