Purpose
To provide agencies with information for the manual processing of the retroactive salary and other increases.
Affected Employees
Annual and hourly employees in Bargaining Unit TE with a title of Staff Nurse, Staff Nurse (hourly) or Nurse Practitioner
Background
Pursuant to the 2003-2007 Memorandum of Agreement (MOA) between the City University of New York (CUNY) and NYSNA which calls for retroactive General Salary and other increases.
Effective Date(s)
Salary and other increases may be processed for all eligible salaried and hourly employees for Pay Period 25C, paychecks dated 3/15/07
Contract Provisions
Pursuant to the 2003-2007 MOA between CUNY and NYSNA providing for the following retroactive increases:
General Salary Increases
The Memorandum of Agreement calls for the following General Salary Increases:
| Effective: | |
| 1/1/04 | 2.5% Salary Increase |
| 1/1/05 | 2.75% Salary Increase (compounded) |
| 1/1/06 | 2% Salary Increase (compounded) |
Salary increases are to be paid to all eligible Annual and HRY employees who are Active or on a Paid or unpaid Leave.
HRY Rate and Shift Differential
The Memorandum of Agreement calls for the following HRY Rate and Shift Differential increases:
Staff Nurse – Hourly
| 1/1/04 | 1/1/05 | 1/1/06 | |
| Day | $24.75 | $25.43 | $25.94 |
| Evening | $27.65 | $28.41 | $28.98 |
| Night | $28.40 | $29.18 | $29.76 |
For Hourly employees, the agency will report an adjustment for all shifts worked during the dates specified in the MOA.
Health Specialty Differential
The Memorandum of Agreement calls for the following Health Specialty increases:
All full-time Staff Nurses and/or Nurse Practitioners will receive a Nurse Health Specialty Differential in the amount set forth below provided the employee is Active on the payroll (“paid status”) on December 15 of every year.
| Effective | Full-Time Employees |
|---|---|
| 1/1/03 | $625.00 |
| 1/1/04 | $640.63 |
| 1/1/05 | $658.25 |
| 1/1/06 | $671.42 |
All hourly Staff Nurses who work 950 hours or more during the calendar year of January 1 through December 31 will receive a Nurse Health Specialty Differential in the amount set forth below:
| Effective | Hourly Employees Working 950 or More Hours |
|---|---|
| 1/1/03 | $350.00 |
| 1/1/04 | $358.75 |
| 1/1/05 | $368.62 |
| 1/1/06 | $375.99 |
All hourly Staff Nurses who worked fewer than 950 hours during the calendar year of January 1 through December 31 will receive a Nurse Health Specialty Differential in the amount set forth below:
| Effective | Hourly Employees Working Fewer than 950 Hours |
|---|---|
| 1/1/03 | $175.00 |
| 1/1/04 | $179.38 |
| 1/1/05 | $184.31 |
| 1/1/06 | $188.00 |
Such amounts shall be offset by payments already received as Health Specialty Differential in each year; the balance was included as part of the 2006 HSD payment.
The Health Specialty Differential was paid in a separate check dated 2/15/07.
Uniform Allowance
The Uniform Allowance for Staff Nurses and Nurse Practitioners will be increased as set forth below. Eligible hourly Staff Nurses will receive a prorated Uniform Allowance based on the hours worked per annum.
| Effective | Full-Time Employee or Hourly (1715+ hours) |
Hourly Employee (1225-1714 hours) |
Hourly Employee (914- 1714 hours) |
|---|---|---|---|
| 1/1/03 | $200.00 | $150.00 | $100.00 |
| 1/1/04 | $205.00 | $153.75 | $102.50 |
| 1/1/05 | $210.64 | $157.98 | $105.32 |
| 1/1/06 | $214.85 | $161.14 | $107.43 |
Such amounts shall be offset by payments already received as Uniform Allowance in each year; the balance shall be calculated as part of the retroactive payment.
Educational Differential (AC1)
The Educational Differential continues to be paid as follows:
- Baccalaureates - $300 per annum
- Master’s Degree – an additional $300 per annum
Agency Actions
General Salary Increases
Staff Nurse and Nurse Practitioner – Annual
Submit a Job Request with the action of Pay Rt Chg effective 1/1/04, 1/1/05, and/or 1/1/06 using the reason of Cor Fy Sal (CFS). For all subsequent rows, use Pay Rt Chg using the reason of Correct Salary (CSL).
Staff Nurse – Hourly
Submit a Job Request with the action of Pay Rt Chg effective 1/1/04, 1/1/05, and/or 1/1/06 using the reason of Change Rate (CRT). For all subsequent rows, use the same action/reason.
HRY Shift Adjustments
Agencies must submit the payment for the Hourly Nurses Shift Adjustments in the Time Entry page using the earn code AJR (Adjust Raise) for earnings previously paid as NRD (Nurses Day Shift), NRE (Nurses Evening Shift) or NRN (Nurses Night Shift). Time Entry comments are required.
Staff Nurse – Hourly
| 1/1/04 | 1/1/05 | 1/1/06 | |
| Day | $0.60 | $1.28 | $1.79 |
| Evening | $0.67 | $1.43 | $2.00 |
| Night | $0.69 | $1.47 | $2.05 |
Adjustments are to be processed through the Time Entry page as follows:
| Earnings Begin Date: | 3/01/07 |
| Earnings End Date: | Same as Begin Date |
| Earn Code: | AJR |
| Amount: | Applicable Amount |
Uniform Allowance
Uniform Allowance adjustments should be submitted on the Time Entry page using the same effective date as the original payment.
| Earnings Begin Date: | Same as Original Payment |
| Earnings End Date: | Same as Original Payment |
| Earn Code: | UA6 |
| Amount: | Amount to be paid (see chart below) |
| Effective | Full-Time Employee or Hourly (1715+ hours) |
Hourly Employee (1225-1714 hours) |
Hourly Employee (914- 1224 hours) |
|---|---|---|---|
| 1/1/04 | $5.00 | $3.75 | $2.50 |
| 1/1/05 | $10.64 | $7.98 | $5.32 |
| 1/1/0 | $14.85 | $11.14 | $7.43 |
Automatic Recalculation
OSC will automatically calculate retroactive adjustments resulting from the 2004, 2005 and 2006 General Salary Increases.
For employees who had a negative retroactive adjustment that was previously “turned off,” the retroactive adjustment for the same time period will be “turned off” again. After the increases are processed, OSC will provide the agencies with a listing to identify these employees. The agencies will be required to submit an adjustment in a subsequent pay period, if applicable.
Undeliverable Checks
Inactive employees may be eligible for a payment as a result of the salary adjustment. If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456
Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).
For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange form have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.
Payroll Register and Employee’s Paycheck/Advice
The Earn Codes UA6 or AJR and the payment amount will be displayed on the payroll register. The earnings description Uniform Allowance CUNY and/or Adjust Raise and the amount will appear on the paycheck stub or direct deposit advice.
Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.