Purpose
To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings"
Affected Employees
CUNY employees in the titles of Oiler (CUNY), Stationary Engineer (CUNY) and Senior Stationary Engineer (CUNY)
Background
The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated 6/5/07.
The new rates and other information are contained in a memorandum from Carmelo Batista, Jr. dated 7/10/07.
Effective Date(s)
Increases may be submitted in Pay Period 13C (Institution), paychecks dated 9/27/07. Rate increases are effective 10/1/04, 11/1/05, and 5/1/06.
Agency Actions
Reporting the Rate Increases
To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:
- For all rate increases, request a Pay Change with the Action/Reason code of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
- A separate request must be made for each of the rows that exist on the employee’s Job Data page.
Reporting Retroactive Adjustments for All Miscellaneous Earnings
The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."
The Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 13C.
The Earnings Code AJR must be reported as follows:
| Earnings Begin Date: | Enter the first date to be adjusted. |
| Earnings End Date: | Enter the last date to be adjusted. |
| Earnings Code: | Enter AJR. |
| Amount: | Enter the total amount of the adjustment. |
OSC Actions
Processing Automatic Retroactive Adjustments
Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours” paid to employees regardless of the employee’s status. Automatic adjustments will not be calculated for “miscellaneous earnings.”
Revised Rate Chart
A revised rate chart reflecting the new rates and appropriate Earnings Codes is attached.
Questions
Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.