Purpose

To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings."

Affected Employees

CUNY employees in the title of Maintenance Worker (CUNY)

Effective Date(s)

Increases may be submitted in Pay Period 6C (Institution), paychecks dated 6/19/08. Rate increases are effective 2/13/06 and 8/28/06.

Background

The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated March 31, 2008.

The new rates and other information are contained in a memorandum dated April 24, 2008 from Carmelo Batista, Jr.

Agency Actions

Reporting the Rate Increases

To ensure all Job Action requests are submitted for each employee, the agency should submit requests in effective date order from oldest date to current date.  For example, if appropriate, submit the 2/13/06 Pay Change, followed by the 8/28/06 Pay Change.

To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:

• For all rate increases, request a Pay Change with the Action/Reason code of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
• A separate request must be made for each of the rows that exist on the employee’s Job Data page.

Any Maintenance Worker hired before April 28, 2006 will be paid the new salary rates.

Any Maintenance Worker hired on or after April 28, 2006 will be paid a suppressed salary rate for two years.

Please refer to the memorandum from Carmelo Batista, Jr. for the new salary rates.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."

The Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 8C.

The Earnings Code AJR must be reported as follows:

OSC Actions

Processing Automatic Retroactive Adjustments

Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours,” RGH, and “miscellaneous earnings,” LSL, LT3 and PLB, paid to an employee regardless of the employee’s status.  Agency should refer to the AJR procedure above to submit retroactive adjustments for all other “miscellaneous earnings.”

Revised Rate Chart

A revised rate chart reflecting the new rates and appropriate Earnings Codes has been issued.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.