Purpose
To explain the agency procedures for reporting rate increases and adjustments for "miscellaneous earnings."
Affected Employees
CUNY employees in the titles of Oiler, Stationary Engineer and Senior Stationary Engineer
Effective Date(s)
Increases may be submitted in Pay Period 3C (Institution), paychecks dated 5/7/09
Rate increases are effective 10/8/07 and 10/8/08
Background
The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated January 26, 2009.
The new rates and other information are contained in a memorandum from Carmelo Batista, Jr. dated February 23, 2009.
Agency Actions
Reporting the Rate Increases
To ensure all Job Action requests are submitted for each employee, the agency should submit requests in effective date order from oldest date to current date. For example, if appropriate, submit the 10/7/07 Pay Change, followed by the 10/8/08 Pay Change.
To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:
- For all rate increases, request a Pay Change with the Action/Reason code of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
- A separate request must be made for each of the rows that exist on the employee’s Job Data page.
Reporting Retroactive Adjustments for All Miscellaneous Earnings
The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."
The Time Entry Earnings Code AJR must be used to report the combined retroactive adjustment for all earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period 22C.
The Earnings Code AJR must be reported as follows:
| Earnings Begin Date: | Enter the first date to be adjusted. |
| Earnings End Date: | Enter the last date to be adjusted. |
| Earnings Code: | Enter AJR. |
| Amount: | Enter the total amount of the adjustment. |
OSC Actions
Processing Automatic Retroactive Adjustments
Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours,” RGH, and “miscellaneous earnings” of LSL, LT3 and PLB, paid to an employee regardless of the employee’s status. The agency should refer to the AJR procedure above to submit retroactive adjustments for all other “miscellaneous earnings.”
Revised Rate Chart
A revised rate chart reflecting the new rates and appropriate earnings codes has been issued.
Questions
Questions about processing transactions may be e-mailed to the Non Executive Audit mailbox.