Purpose

To explain OSC’s automatic processing of increments and provide agencies with related instructions.

Affected Employees

Eligible employees in Bargaining Units T8, CB and TC

Background

Pursuant to the agreement between the City University of New York and the Professional Staff Congress/CUNY and NYS Education Law, Section 6220.

Effective Date(s)

Institution Pay Period 7 Current, paychecks dated 7/2/09

OSC Automatic Processing

After payroll processing is complete for Pay Period 7C, OSC will automatically apply Increments to annual salaried employees in grade 980 who are Active or on a Paid Leave of Absence based on the following increment codes and eligibility criteria:

• If the Increment Code is 0701 and the employee’s Salary Rate is equal to one of the steps on the Salary Schedule for that position, and the salary is below the ‘Last 1 year step’ (Max) on the schedule for that position, OSC will automatically insert a row of PAY/INC effective 7/1/09, increasing the employee’s salary to the next step of that Salary Schedule.
• If the Increment Code is 7704 and the employee’s Salary Rate is equal to the ‘Last 1 year step’ (Max) on the schedule for that position, OSC will automatically insert a row of PAY/INC effective 7/1/09, increasing the employee’s salary to the 5 year step of that Salary Schedule.
• If the Increment Code is 7702 and the employee’s Salary Rate is equal to the ‘5 year step’ on the schedule for the position, OSC will automatically insert a row of PAY/INC effective 7/1/09, increasing the employee’s salary to the ‘7 year step’ of that Salary Schedule.

For eligible employees, a row will be automatically inserted into the employee’s Job Data record using the Action/Reason code of Pay Rate Chg/INC (Increment). This row will reflect the new incremented salary.

Updated Increment Codes

Increment codes will be updated as follows:

• If the increment code is 0701 and the incremented salary is below the ‘Last 1 year step’ (Max) on the schedule, the increment code will remain 0701.
• If the increment code is 0701 and the incremented salary is equal to the ‘Last 1 year step’ (Max) on the schedule, the increment code will be changed to 7709.
• If the increment code is 0703 and the salary is less than (Max), the increment code will be changed to 0701.

All other increment codes will remain unchanged.

Employees whose increment codes are updated will have a row automatically inserted using the Action/Reason code of Data Chg/CIC (Correct Increment Code).

Control-D Reports

During the week of May 25, 2009, the following Control-D report will be available for agencies to review:

NHRP708 Mass Increment Payment Exception Report

This report identifies employees who will not receive the automatic increment because the Increment Code is missing, the salary is off step or Position Data and Job Data do not match.

After the automatic increment has been processed, the following Control-D reports will be available:

NHRP704 Mass Sal/Increment Report

This report identifies employees who received the automatic increment.

NHRP708 Mass Increment Payment Exception Report

This report identifies employees who did not receive the automatic increment because the Increment Code was missing, the salary was off step or Position Data and Job Data did not match.

Agency Instructions - Pay Period 8C

Agencies must submit transactions in Pay Period 8C to pay eligible employees who did not receive the automatic increment in Pay Period 7C. Agencies must request a Pay Rate Change using the Action/Reason code of Pay Rate Chg/INC effective 7/1/09 on the Job Action Request page. The incremented salary and the new increment code must be reported in the appropriate fields.

Check the eligibility for an increment due for employees in the specialized titles.

Questions

Questions about eligibility for Professional Staff Congress increments should be directed to the Office of the Vice Chancellor for Faculty and Staff Relations.

Questions about processing transactions may be emailed to the Non Executive Audit mailbox.