Purpose

To explain the agency procedures for reporting rate increases and adjustments for miscellaneous earnings.

Affected Employees

CUNY employees in the title of Cement Mason

Background

The rate increases are pursuant to the New York City Comptroller’s Consent Determination dated November 17, 2009.

The revised rate chart and additional information are contained in a memorandum from Carmelo Batista, Jr. dated December 15, 2009.

Effective Date(s)

Increases may be submitted in Pay Period 23C (Institution), paychecks dated February 11, 2010.  Rate increases are effective 10/28/07 and 10/28/08.

Agency Actions

Reporting the Rate Increases

To ensure all Job Action requests are submitted for each employee, the agency must submit requests in effective date order from oldest date to current date. For example, if appropriate, submit the 10/28/07 Pay Change, followed by the 10/28/08 Pay Change.

To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:

• For all rate increases, request a Pay Change with the Action/Reason of Pay Rt Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.
• A separate request must be made for each subsequent row that exists on the employee’s Job Data page.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all skilled trade "miscellaneous earnings."

The Earnings Code AJR must be used to report the combined retroactive adjustment for all miscellaneous earnings. The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet. If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for entering in Pay Period 23C.

The Earnings Code AJR must be reported as follows:

OSC Actions

Processing Automatic Retroactive Adjustments

Provided the agency appropriately submits the applicable increases, OSC will automatically process the retroactive adjustments for all “regular hours,” RGH, and “miscellaneous earnings,” LSL, LT3 and PLB, paid to an employee regardless of the employee’s status. Agency should refer to the AJR procedure above to submit retroactive adjustments for all other “miscellaneous earnings.”

Payroll Register and Employee’s Paycheck/Advice

All retroactive adjustments will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice.

Questions

Questions about processing transactions may be directed to the Non-Executive Audit mailbox.