Purpose

To explain OSC’s automatic processing and to provide instructions for payments not processed automatically.

Affected Employees

Eligible employees in bargaining units CB, T8 and TC

Background

Pursuant to Section 6220 of the Education Law and the Memorandum of Agreement for 2007-2011 between the City University of New York (CUNY) and the Professional Staff Congress (PSC), yearly increments are to be processed in July for all eligible PSC employees.

Effective Date(s)

Effective 7/1/11, Institution paychecks dated 7/14/11, Pay Period 7C

Control-D Report Available Prior to Processing

The following Control-D report will be available for agency review on June 17, 2011. This will give agencies time to correct employees’ records, if necessary, prior to the automatic processing.

NHRP708 – Mass Increment Payment Exception Report

This report identifies employees who will not receive an automatic Increment based on information available at the close of Pay Period 6C. The report identifies the reason the employee’s salary will not be increased with one of the following messages:

• Position and job do not match
• Increment code missing
• No increment – salary off step
• Salary off step (for Increment code 0701)
• Invalid increment code/salary (for increment code 0703)

OSC Automatic Processing

After payroll processing is complete for Pay Period 7C, OSC will automatically apply Increments to annual salaried employees in grade 980 who are Active or on a Paid Leave of Absence based on the following increment codes and eligibility criteria:

Increment Code 0701

If the employee’s current salary is equal to one of the salary steps but below the ‘Last 1 Year Step’ (Max) for their title on the current salary schedule, OSC will automatically insert a row in the employee’s Job Data page effective 7/1/11 using the Action/Reason code of PAY/INC (Pay Rate Change/Increment) and increase the employee’s salary to the next step on the salary schedule.

Increment Code 7706

If the employee’s current salary is equal to the ‘Last 1 Year Step’ (Max) for their title on the current salary schedule, OSC will automatically insert a row in the employee’s Job Data page effective 7/1/11 using the Action/Reason code of PAY/INC (Pay Rate Change/Increment) and increase the employee’s salary to the 5 Year Step on the salary schedule.

Increment Code 7704

If the employee’s current salary is equal to the 5 Year Step for their title on the current salary schedule, OSC will automatically insert a row in the employee’s Job Data page effective 7/1/11 using the Action/Reason code of PAY/INC (Pay Rate Change/Increment) and increase the employee’s salary to the 7 Year Step on the salary schedule.

Automatic Update of Increment Codes

OSC will automatically update increment code 0701, as appropriate, on the inserted row for employees who receive an Increment. For employees not receiving an Increment (increment code 0703), OSC will automatically insert a row and update the increment code on the Job Data record using the Action/Reason code of DTA/CIC ( Data Change/Correct Increment Code) effective 7/1/11.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after the automatic payments have been made.

NHRP704 - Mass Increment Payment Report

This report identifies all employees who received the automatic Increment.

NHRP708 - Mass Increment Payment Exception Report

This report identifies employees who did not receive the automatic Increment. The report identifies the reason the employee’s salary was not increased with one of the following messages:

• Position and job do not match
• Increment code missing
• No increment – salary off step
• Salary off step (for Increment code 0701)
• Invalid increment code/salary (for Increment Code 0703)

Agency Actions - Pay Period 8C

If an employee was eligible for a July Increment but was not processed automatically in Pay Period 7C, the agency must determine the reason the Increment was not processed automatically and make the necessary corrections. In addition, the agency must submit a Job Action Request using the Action/Reason code of PAY/INC (Pay Rate Change/Increment) effective 7/1/11. The incremented salary and the new increment code must be reported in the appropriate fields.

Check the eligibility for an increment due for employees in the specialized titles.

Questions

Questions about eligibility for Professional Staff Congress Increments should be directed to the Director, University Payroll Systems and Operations at CUNY Office of Human Resources Management.

Questions about processing transactions may be emailed to the Payroll Earnings mailbox.