Purpose

To inform agencies of OSC’s automatic processing of the July 2018 Increments and provide instructions for payments not processed automatically.

Affected Employees

Employees in Bargaining Units CB, T8 and TC who meet the eligibility criteria

Background

Pursuant to Section 6220 of New York State Education Law, yearly increments are to be paid in January and July for all eligible PSC represented employees.

Effective Date(s)

Institution Pay Period 07C; paychecks dated 07/05/2018

Control-D Report Available Prior to Processing

The following Control-D report will be available for agency use on 06/07/2018. This will give agencies time to correct employees’ records, if necessary, prior to the automatic processing of the July 2018 Increments. The report will be sorted by agency code, then by employee.

NHRP708 – Mass Increment Payment Exception Report

This report is a preliminary listing of employees who appear ineligible to receive a July 2018 Increment or Increment Code Update based on information available as of the date the report is produced. Included on the report is one of the following messages which identifies the reason the employee’s record will not be updated:

• Position and Job do not match
  • If the Position Number equals the NYS Position Number on the Job Data page but the Bargaining Unit, Salary Administration Plan or NYS Grade do not match.
• Increment Code Missing
• Invalid Increment Code/Salary
  • If the increment code is 0701 or 0703 and the salary is equal to or greater than the ‘last one-year step’.
  • If the increment code is 7713 and the salary is not equal to the ‘last one-year step’.
  • If the increment code is 7711 and the salary is not equal to the ‘five-year step’.
• No Increment – Salary Off Step
  • If the increment code is 0701 and the salary is not equal to one of the salary steps.
• Salary Off Step
  • If the increment code is 0703 and the salary is not equal to one of the salary steps.

Agency Actions Agency Actions –Pay Period 7C

Agencies must review employees in Additional Remuneration (REM) Titles (HEO/Assistant Admin – Job Code 016855) and Recruitment Retention Initiative (RRI) Titles with Increment Code 9999 to determine if the employee is due a July 2018 Increment.

If the employee is due an increment, the agency must submit a Pay Change on the Job Action Requests page using the Reason code INC (Increment), the appropriate salary and Increment Code 9999 effective 07/01/18.

Appointments Effective July 1, 2018

To allow for automatic processing, appointments for unclassified staff effective 07/01/18 should not be submitted until Pay Period 8C, paychecks dated 07/19/18. Agencies must include the appropriate 2018 increment code on the Job Action Requests page.

OSC Actions

OSC will process the July 2018 Increments and Increment Code Updates for employees who on the payment effective date:

• Are in a grade 980 position; and
• Have a Pay Basis Code of ANN; and
• Have a Payroll Status of Active or Leave With Pay; and
• Meet the eligibility criteria for one of the following increment codes.

Increment Code 0701

If the employee’s salary in effect on 07/01/18 is equal to one of the salary steps and is below the ‘last one-year step’ on the 4/20/2017 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 07/01/18 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the next higher salary step on the same salary schedule.

Increment Code 7713

If the employee’s salary in effect on 07/01/18 is equal to the ‘last one-year step’ on the 4/20/2017 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 07/01/18 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the ‘five-year step’ on the same salary schedule.

Increment Code 7711

If the employee’s salary in effect on 07/01/18 is equal to the ‘five-year step’ on the 04/20/2017 salary schedule, OSC will automatically insert a row on the employee’s Job Data page effective 07/01/18 using the Action/Reason code of Pay Rate Change/INC (Increment) and will increase the employee’s salary to the ‘seven-year step’ on the same salary schedule.

Increment Code Update Processing

OSC will automatically update the increment code on the inserted row for employees who receive an increment as follows:

OSC will automatically insert a row on the employee’s Job Data page effective 07/01/18 using the Action/Reason code of Data Change/CIC (Chg IncCd/or AnnDT/or FIS Sal) and update the following increment code:

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after the automatic payments have been processed. All reports will be sorted by agency code, then by employee name in alphabetical order.

NHRP704 – Mass Increment Payment Report

This report identifies all employees who received the automatic July 2018 Increment.  The report includes the Action/Reason code used as well as the old compensation rate and new compensation rate.

NHRP708 – Mass Increment Payment Exception Report

This report identifies employees who did not receive an automatic July 2018 Increment or Increment Code Update. Included on the report is one of the following messages which will identify the reason the employee’s record was not updated:

• Position and Job do not match
  • If the Position Number equals the NYS Position Number on the Job Data page but the Bargaining Unit, Salary Administration Plan or NYS Grade do not match.
• Increment Code Missing
• Invalid Increment Code/Salary
  • If the increment code is 0701 or 0703 and the salary is equal to or greater than the ‘last one-year step’.
  • If the increment code is 7713 and the salary is not equal to the ‘last one-year step’.
  • If the increment code is 7711 and the salary is not equal to the ‘five-year step’.
• No Increment – Salary Off Step
  • If the increment code is 0701 and the salary is not equal to one of the salary steps.
• Salary Off Step
  • If the increment code is 0703 and the salary is not equal to one of the salary steps.

Questions

Questions regarding eligibility for this payment should be directed to the Director of University Payroll Systems and Operations.

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.