Purpose
To provide agency instructions for processing the June 2018 Uniform Allowance Payment
Affected Employees
Employees in the City University of New York (CUNY) campus security titles who meet the eligibility criteria
Background
Section 12, of the 2009-2016 Blue Collar Agreement between the City University of New York and various unions, including the International Brotherhood of Teamsters, Local 237, provides for a uniform allowance payment to eligible employees.
In addition, a memorandum dated April 4, 2018 from Carmelo Batista, Jr., University Executive Director of Classified Staff Labor Relations, authorizes the June 2018 payment.
Effective Date(s)
Institution Pay Period 06C, paychecks dated 06/21/18
Eligibility Criteria
Employees in the CUNY campus security titles listed below who have already received their first three uniform allowance payments are entitled to the June 2018 Uniform Allowance Payment as follows:
| Title | Eligibility Requirement | Amount |
| Campus Security Officer (full-time) Campus Peace Officer (full-time) Campus Public Safety Sergeant |
Be in Active pay status for at least 100 working days from December 1 to May 31 | $379.00 |
| Campus Peace Officer (hourly) | Be in Active pay status for at least 522 hours from December 1 to May 31 | $227.00 |
| Campus Security Assistant (full-time) | Be in Active pay status for at least 100 working days from December 1 to May 31 | $247.50 |
| Campus Security Assistant (hourly) | Be in Active pay status for at least 522 hours from December 1 to May 31 | $227.00 |
Agency Actions
To pay the June 2018 Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA6 – Uniform Allowance CUNY:
| Earnings Begin Date: | 06/07/18 or the last date the employee was in pay status |
| Earnings End Date: | Same as Earning Begin Date |
| Earn Code: | UA6 |
| Amount: | $379.00 or 247.50 or $227.00 |
Errors and warning messages are communicated to the agency via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions: Univ Management & Programs) and must be manually updated in PayServ as necessary.
Deduction Information for Inactive Employees
All general deductions for employees whose Payroll Status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:
| Code | Description |
| 406 | Strike/Discip Fine |
| 409 | CUNY Disciplinary Fine |
| 425 | Repay State Loans/Debt |
| 426 | Higher Ed Repay State Loan |
| 445 | HC Flexible Spending |
| 580 | CUNY Medicare Deficiency Flat |
| 581 | CUNY SS Deficiency Flat Amt |
| 582 | CUNY SS/Med Deficiency |
| GARNSH | Garnishments |
| 603 | TIAA Before Tax Arrears |
| 604 | TIAA After Tax Arrears |
Undeliverable Checks
If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 908.
Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P), original Death Certificate and a Report of Check Exchange (Form AC 1476-P). If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Payroll Register and Employee’s Paycheck/Advice
The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Tax Information
The June 2018 Uniform Allowance Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.61135% for Yonkers residents and 0.50% for Yonkers non-residents).
Questions
Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.