Background

Pay Rate Changes have been approved for employees in certain Skilled Trade titles. The titles and the effective dates of the increase(s) are listed below. Refer to Eric Washington's memorandums for rates.

Employees Affected

CUNY Employees in Skilled Trade Titles (Listed Below)

• Steamfitter (7/1/96, 7/1/98, 12/30/98)
• Steamfitter's Helper (7/1/96, 7/1/98, 12/30/98)
• Supervisor Plumber (7/1/99)
• Plumber (7/1/99)
• Plumber Helper (7/1/99)
• Supervisor Thermostat Repairer (7/1/99)
• Thermostat Repairer (7/1/99)

Active Employees

The Office of the State Comptroller (OSC) will process the pay changes in Period 8C, July 1, 1999- July 14, 1999, checks dated July 15,1999. OSC will automatically insert a Pay Change Row in the Job Data Record of all active employees in the above titles. Therefore, no agency action is required on the Job Action Request Panel. For each active employee receiving a retroactive pay change, the agency must submit a breakdown of all rate changes and their corresponding effective dates in the General Comments Panel. Information entered on the General Comments Panel will be retained in PaySR for historical purposes.

OSC will automatically calculate a retroactive adjustment for all regular hours paid in PaySR. The agency must calculate the retroactive adjustment for all regular hours paid in the legacy system and all miscellaneous earnings paid in both the legacy and PaySR systems. To process the retroactive adjustment, the agency must enter the earnings code ADJ on the Time Entry Panel. The agency must submit a listing to OSC (identifying employee by Empl ID) stating the breakdown of all calculations.

Inactive Employees Converted to PaySR on the 70XX4 Payroll

In Period 9C, agencies may submit pay changes and retroactive adjustments for inactive employees who were converted to PaySR on the 70XX4 payroll. Agencies are not required to request pay changes on the Job Action Request Panel for these employees; all Pay Changes must be reported in the General Comments Panel. Agencies must calculate retroactive adjustments for all regular hours and miscellaneous earnings paid in both the legacy and PaySR systems. The total adjustment must be reported in the Time Entry Panel using the earnings code ADJ. In the comments on the Time Entry Panel, the agency must enter the statement "Refer to General Comments Panel for Rate Changes."

Inactive Employees Converted to PaySR on the 70XX0 Payroll

Inactive employees who were converted to PaySR on the 70XX0 payroll must be rehired into a position on the 70XX4 payroll to receive the retroactive adjustment. The agency must enter a REHIRE action on the Rehire Panel (Do not rehire directly on the Job Data Panel). The effective date of the Rehire must be the same date as the effective date on the employee's conversion row. The following day, the agency may enter the adjustment on the Time Entry Panel and the pay changes on the General Comments Panel. After the adjustment and pay changes have been entered, the agency must insert a row on the employee's Job Data Record, using the same effective date as the rehire, to terminate the employee. The Action/Reason of TERM/TER must be entered.

Inactive Employees Having No Record in PaySR

The agency must report a Hire action for all inactive employees who were paid in the legacy system and not converted to PaySR. The effective date of the Hire action must be the first day of the current pay period. The following day, the agency may enter the adjustment on the Time Entry Panel using the current pay period dates. The agency must then enter the Pay Changes on the General Comments Panel. After the adjustment and Pay Changes have been entered, the agency must insert a row on the employee's Job Data Record, using the current pay period begin date, to terminate the employee. The Action/Reason of TERM/TER must be entered.

Taxes

Taxes will be calculated using the annualized tax method unless fixed taxes are entered into the Employee Tax Data Panels (Federal, State, and Local). The agency is responsible for changing the fixed taxes back to the regular tax routine in the following pay period.

Revised Rate Chart for CUNY Labor Law Section 220

A new Rate Chart will be faxed to agencies reflecting the increased rates.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.