Purpose
To inform agencies of OSC’s automatic processing of the December 2018 minimum wage increases for hourly employees in the titles of College Assistant, EOC Assistant, Student Aide and Campus Security Assistant, and provide instructions for increases not processed automatically.
Affected Employees
Employees in hourly positions who meet the eligibility criteria
Background
Pursuant to memoranda dated 08/04/2016 and 10/14/2016 from Carmelo Batista, Jr. authorizing implementation of an increase to minimum wage in December for years 2016, 2017 and 2018 for Classified Staff White Collar and Blue Collar represented by District Council 37, IBT Local 237, SEIU Local 300, IATSE Local 306.
Pursuant to the City University of New York Personnel Policy Bulletin dated January 31, 2017 from Gloriana B. Walters authorizing implementation of an increase to minimum wage in December 31st for years 2016, 2017 and 2018 for Unrepresented BU U1 Student Aide title.
Effective Date(s)
The minimum wage increases for eligible hourly employees will be processed using the following effective date and check date:
| Pay Cycle/Pay Period Type | Effective Date | Check Date |
| Institution Current 20 | 12/31/2018 | 01/03/201 |
Eligibility Criteria
Employees in one of the following titles, with a pay basis code of HRY on or after the payment effective date, and an hourly rate less than listed below:
| Title | College Assistant | EOC Assistant | Campus Security Assistant | Student Aide |
| Rate in effect is less than: | $15.00 | $15.00 | $15.00 | $15.00 |
OSC Actions
OSC will process the minimum wage increases if the employee meets the eligibility criteria and has a Payroll Status of Active, Leave with Pay or Leave of Absence on 12/31/2018. OSC will automatically insert a row on the employee’s Job Data page effective 12/31/2018 with an Action/Reason code of Pay Rate Change/CRT (Chg Rate) and increase the employee’s hourly rate to the applicable rate as listed in the Eligibility Criteria.
Agency Actions – Mid Pay Period Rate Change
RGH and applicable NRA earnings that overlap the minimum wage increase effective date of 12/31/2018 must be submitted separately for before 12/31/2018 and on/after 12/31/2018. An overpayment will occur if this action is not taken, as the system will adjust all earnings based on the salary rate in effect on the Earnings End Date, and an AJR (or nonresident alien code equivalent) must be entered to adjust the earnings correctly.
Agency Actions – Beginning Institution Pay Period 21C
For eligible employees whose hourly rate in effect on or after the payment effective date is less than the applicable rate as listed in the Eligibility Criteria and for whom the rate was not automatically increased, CUNY must submit a Pay Change on the Job Action Requests page using the Reason code CRT (Chg Rate) using the appropriate effective date.
Agencies must update all subsequent effective dated rows provided the employee remains in an eligible position.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.