Purpose

The purpose of this bulletin is to explain agency procedures for reporting retroactive pay rate increases and adjustments for miscellaneous earnings.

Affected Employees

CUNY employees in the Skilled Trade titles of Oiler, Stationary Engineer, and Senior Stationary Engineer are affected.

Background

The rate increases are pursuant to a Consent Determination entered and filed on May 21, 2020 between the Comptroller of the City of New York and the Local #30, International Union of Operating Engineers for employees in the titles of Oiler, Stationary Engineer, and Senior Stationary Engineer.  This determination covers the period of July 1, 2017 through February 28, 2021.

The determination provides for retroactive pay rate increases to the hourly rates effective July 1, 2017, July 1, 2018 and August 1, 2019.

The revised rate chart and additional information are contained in a memorandum from Carmelo Batista, Jr. dated August 17, 2020.

Effective Dates

Pay rate increases may be submitted in Pay Period Institution 16C, paychecks dated 11/05/2020.

Eligibility Criteria

Employees eligible for retroactive increase are CUNY employees in the titles of Oiler, Stationary Engineer, and Senior Stationary Engineer.

OSC Actions

OSC will review the manually entered Job Action Requests and approve salary increases based on the approved salary chart.

Agency Actions

Reporting the Rate Increases

To ensure all Job Action requests are submitted for each employee, the agency should submit requests in effective date order from oldest date to current date. 

To increase the hourly rate(s), the agency must submit the following requests regardless of the employee’s status:

For all rate increases, request a Pay Change with the Action/Reason code of Pay Rate Chg/CRT (Pay Rate Change/Change Rate) on the Job Action Request page, using the effective date of the appropriate increase, and submit the new hourly rate.

A separate request must be made for each of the rows that exist on the employee’s Job Data page.

Reporting Retroactive Adjustments for All Miscellaneous Earnings

The agency must calculate and report the retroactive adjustment for all "miscellaneous earnings."

The Time Entry Earnings Code AJR must be used to report the combined retroactive adjustment for all miscellaneous earnings.  The agency must provide an explanation of the adjustment in the General Comments page or on a separate worksheet.  If the agency uses a worksheet, the worksheet must be received in OSC’s Audit Section by the agency deadline for Pay Period XXC.

The Earnings Code AJR must be reported as follows:

General Deductions

All general deductions for employees whose Payroll Status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Tax Information

These monies are taxable income, will be included in the employee’s taxable gross, and are subject to all employment taxes and income taxes. 

The monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2.

Questions

Questions regarding eligibility for CUNY Skilled Trades Oiler, Stationary Engineer, or Senior Stationary Engineer retroactive pay rate increases may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.

Questions regarding transactions may be directed to the Payroll Earnings mailbox.

Questions regarding Deductions may be directed to the Payroll Deduction mailbox.

Questions regarding Taxes should be directed to the Tax and Compliance mailbox.