Purpose
The purpose of this bulletin is to inform agencies of OSC’s automatic processing of the 2021 PSC 2% General Salary Increase and provide instructions for payments not processed automatically.
Affected Employees
Annual and hourly PSC employees in Bargaining Units AJ, GA, PC, TC, T8, CA, CB, and CE who meet the eligibility criteria are affected.
Background
Pursuant to the Memorandum of Agreement between CUNY and PSC for the Term of 12/01/2017 – 02/28/2023, a 2% general salary increase is authorized effective 11/15/2021. The CUNY Board of Trustees approved the agreement during the 12/16/2019 board meeting.
Effective Dates
The 2021 PSC 2% General Salary Increase is effective 11/15/2021 and will be processed in Institution pay period 17C, paycheck dated 11/18/2021.
Eligibility Criteria
All full and part-time employees meeting the eligibility criteria who are Active or on Paid Leave in Bargaining Units AJ, GA, PC, TC, T8, CA, CB, and CE will receive the 2021 2% General Salary Increase effective 11/15/2021. Eligible employees in Leave Without Pay status will receive the increase upon return from leave.
Increases will be applied in accordance with the eligibility criteria set by the CUNY University Office of Labor Relations.
OSC Actions
Group A Comp Rate Code Annual With Steps
- OSC will automatically insert a row on the employee’s Job Data page effective 11/15/2021 using the Action/Reason Code of Pay Rate Change/SAC (Mass Salary Increase) for eligible Full-Time Annual Salaried employees in Active or Paid Leave status on 11/15/2021 and whose salary is equal to one of the steps on the 11/15/2020 salary chart for the employee’s title. The salary will be updated to the corresponding step on the 11/15/2021 salary chart.
- OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason Code of Pay Rate Change/CSL (Cor Sal) for eligible Full-Time Annual Salaried employees who are inactive on 11/15/2021 but whose status changes to Active or Paid Leave after 11/15/2021 and whose salary is equal to one of the steps on the 11/15/2020 salary chart for the employee’s title. The salary will be updated to the corresponding step on the 11/15/2021 salary chart. The row will be inserted using the effective date of the change from an inactive (Leave of Absence, Terminated, or Retired) status to active (Active or Paid Leave) status.
- OSC will automatically insert a row on all subsequent rows using the Action/Reason Code of Pay Rate Change/CSL (Cor Sal) with the salary that corresponds to the new step on the 11/15/2021 salary chart if the employee remains in an eligible bargaining unit and title and is on a step on the 11/15/2020 salary chart. The salary will be updated to the corresponding step on the 11/15/2021 salary chart.
- OSC provided a spreadsheet to CUNY on 10/04/2021 with employees identified with off step rows. CUNY must return the completed spreadsheet to OSC by 10/21/2021 to be loaded into PayServ.
Group B Comp Rate Code Annual With Salary Ranges (No Steps)
- OSC will automatically insert a row on the employee’s Job Data page effective 11/15/2021 using the Action/Reason Code of Pay Rate Change/SAC (Mass Salary Increase) for all eligible employees in the job codes listed in the table below, who are in Active or Paid Leave status on 11/14/2021. The new salary will be calculated by increasing the existing salary by the 2% salary increase and rounding to the nearest dollar.
- OSC will increase the annual salary on all subsequent rows using the Action/Reason Code of Pay Rate Change/CSL (Cor Sal) if the employee remains in an eligible bargaining unit and Group B title.
| Jobcode | Title |
|---|---|
| 015942 | Research Assoc |
| 015993 | Medical Prof Basic Sciences |
| 015994 | Assoc Med Prof Basic Sciences |
| 015995 | Asst Med Prof Basic Sc |
| 015996 | Medical Prof Clinical |
| 015997 | Assoc Med Prof Clinic |
| 017237 | Medical Lecturer (No active employees) |
| 016072 | Law School Prof |
| 016076 | Law School Assoc Prof |
| 016077 | Law School Asst Prof |
| 016078 | Law School Instructor |
| 016079 | Law School Lib Assoc Prof |
| 016105 | Law School Lib Prof |
| 018105 | Distinguished Lecturer |
| 019037 | Dist Lecturer Med Series |
| 019038 | Dist Lecturer Law |
| 020032 | Clinical Professor |
| 022336 | Clinical Prof – Medical Series |
Group C Comp Rate Code Hourly With Steps
- OSC will automatically insert a row on the employee’s Job Data page effective 11/15/2021 using the Action/Reason Code of Pay Rate Change/SAC (Mass Salary Increase) for eligible Part-Time Hourly employees in one of the titles in the chart below in Active or Paid Leave status on 11/15/2021 and whose hourly rate is equal to one of the steps on the 11/15/2020 salary chart for the employee’s title. The hourly rate will be updated to the corresponding step on the 11/15/2021 salary chart.
- OSC will automatically insert a row on the employee’s Job Data page using the Action/Reason Code of Pay Rate Change/CRT (Chg Rate) for eligible Part-Time Hourly employees who are inactive on 11/15/2021 but whose status changes to Active or Paid Leave after 11/15/2021 and whose hourly rate is equal to one of the steps on the 11/15/2020 salary chart for the employee’s title. The hourly rate will be updated to the corresponding step on the 11/15/2021 salary chart. The row will be inserted using the effective date of the change from an inactive (Leave of Absence, Terminated or Retired) status to active (Active or Paid Leave) status.
- OSC will automatically insert a row on all subsequent rows using the Action/Reason Code of Pay Rate Change/CRT (Chg Rate) with the hourly rate that corresponds to the new step on the 11/15/2021 salary chart if the employee remains in an eligible bargaining unit and title and is on a step on the 11/15/2020 salary chart. The hourly rate will be updated to the corresponding step on the 11/15/2021 salary chart.
- OSC provided a spreadsheet to CUNY on 10/04/2021 of employees identified with off step rows. CUNY must return the completed spreadsheet to OSC by 10/21/2021 to be loaded into PayServ.
| Jobcode | Title |
|---|---|
| 016026 | Adjunct College Lab Tech |
| 016029 | Adjunct Senior College Lab Tech |
| 016085 | Non-Teaching Adjunct V (Adj Prof Hry) |
| 016086 | Non-Teaching Adjunct IV (Adj Assoc Prof Hry) |
| 016087 | Non-Teaching Adjunct III (Adj Asst Prof Hry) |
| 016088 | Non-Teaching Adjunct I (AJT Inst Hry) |
| 016089 | Non- Teaching Adjunct II (AJT Lecturer Hry) |
| 016093 | (Adjunct) Chief College Lab Tech |
| 019119 | EOC Adjunct College Lab Tech |
| 019120 | EOC Adjunct Lecturer (is AJT and HRY) |
| 021233 | DOC NTA – 1 |
| 021234 | DOC NTA – 2 |
Group D #1 - Comp Rate Code Hourly With No Steps (Have Salary Ranges) - Employees in Job Codes 016017, 016018, 016019, 021070, 021071, and 021072
OSC provided a spreadsheet to CUNY on 10/04/2021 of all employees identified in this Group. CUNY must return the completed spreadsheet to OSC on 10/21/2021. Information from the completed spreadsheet will be loaded into PayServ.
- In order for an hourly employee serving in a title with no step schedule to be eligible for the 11/15/2021 increase, the employee must be active on 11/14/2021 and 11/15/2021, and have received pay as an Adjunct Medical Lecturer, or in an Adjunct Law School, JEMBA Adjunct, or Non-Teaching Adjunct title any time between 11/15/2020 and 11/14/2021.
- If the hourly employee serving in a title with no step schedule is hired on or after 11/15/2021, the employee should be placed on or above the minimum in effect on 11/15/2021.
Note: Continuing Ed Teacher (CET) service does not count toward the eligibility determination for these titles.
Group D #2 - Continuing Ed Teachers (CET) - Employees in Hourly Positions in Job Codes 016038 and 016039 in BU, CE, or PC
OSC provided a spreadsheet to CUNY on 10/04/2021 of employees identified in this group. CUNY must return the completed spreadsheet to OSC on 10/21/2021. It will be loaded into PayServ.
If CET is ACTIVE on 11/14/2021 and 11/15/2021 and had received pay between 11/15/2020 and 11/14/2021, apply 2% to the rate in effect as of 11/14/2021.
If CET is NOT ACTIVE as a CET on 11/14/2021 and 11/15/2021, but becomes active as a CET on or after 11/15/2021, determine if the employee had previous service as a CET and was paid between 11/15/2020 and 11/14/2021 and then follow the applicable procedure (a) or (b) below to determine the 2021 increase:
- If the employee has no previous service as a CET between 11/15/2020 and 11/14/2021, the employee is due no increase, unless the rate is less than the 11/15/2021 CET or CET CLIP minimum. If the rate is less than the 11/15/2021 CET or CET CLIP minimum, raise the rate to the 11/15/2021 CET or CET CLIP minimum.
- If the employee has previous service as a CET and received pay between 11/15/2020 and 11/14/2021, the employee is eligible to receive the 2% increase.
Clarification Scenario: If rehired 11/15/2021 or later and had prior service within look back period 11/15/2020 and 11/14/2021, apply 2% to rehire salary. If adjusted salary is greater than the new minimum, then this is the new rehire salary. If the adjusted salary is less than the new minimum, then raise salary to the new minimum and this is the adjusted rehire salary.
Agency Actions – Prior to Pay Period 17C
CUNY is responsible for calculating and submitting increases for employees in the groups identified below. All employees are eligible for the new minimum salary or hourly rate if the calculated salary or hourly rate is below the new minimum rate in effect.
The following Action/Reason codes must be used to report the increases:
For salaried employees:
- To report increases effective 11/15/2021, the Action/Reason code of PAY/SIC (Sal Incr) must be used.
- To report increases on subsequent rows, the Action/Reason code of PAY/CSL (Cor Sal) must be used.
For Hourly employees:
- To report increases effective 11/15/2021, the Action/Reason code of PAY/SIC (Sal Incr) must be used.
- To report increases on subsequent rows, the Action/Reason code of PAY/CRT (Chg Rate) must be used.
Spreadsheets Provided to CUNY for Groups A and C Off Step Employees
OSC provided spreadsheets to CUNY on 10/04/2021 and CUNY must return the completed spreadsheets to OSC on 10/21/2021. The spreadsheets include:
- Employee Id
- Empl Record Number
- Name
- Effective Date
- Effective Sequence
- Employment Status (A,P,L,T,R,D)
- Department Id / Agency - Job
- Action Code - Job
- Action Reason Code – Job
- Action Stamp
- NY Bargaining Unit - Position
- NYS Jobcode – Position
- NYS Jobcode Descr
- Title Code
- Comp Rate Code - Position
- Comp Rate
- Job Sal Admin Plan
- Pos Sal Admin Plan
- Job BU
- Pos BU
- Increment Code
- SAL_ADMIN_PLAN
- Step Number
- Annual Rate of Step
- Error Messages (if any)
- Group
CUNY must review the spreadsheets and enter the appropriate salary information for each employee record and effective dated row onto the spreadsheets using the appropriate Action/Reason codes and then return the completed spreadsheets to OSC by 10/21/2021. OSC will load the spreadsheets into PayServ to implement the general salary increases.
If an employee’s record can be corrected prior to the raise implementation, CUNY must submit these transactions prior to 11/02/2021 to allow automatic raise processing. CUNY must remove these rows from the spreadsheet prior to returning it to OSC.
Note: If an employee’s history is corrected after the spreadsheet is submitted to OSC, automatic raise processing may occur for the employee AND the row may be updated with the salary rate submitted on the spreadsheet. CUNY must monitor these records closely to ensure the correct salary is applied.
- The agency must complete the spreadsheet provided by OSC for employees who are not on step due to REM, SAB, or RRI.
- Employees whose salary includes Recruitment/Retention Initiative (RRI), monies are eligible only for an increase to the base salary of their position.
- Employees whose salary includes Salary Above Base (SAB), monies are eligible to receive a percentage increase applied to their current salary.
- Employees whose salary includes Distinguished Stipend in addition to the Salary Above Base (SAB), there is no increase to the stipend rate ($28,594).
Employees in REM positions (HEO/Asst Admin (016855)) are eligible for an increase to the base salary only. This job code will not be identified on the spreadsheet and will need to be adjusted manually by CUNY.
Control-D Report Available After Processing
The following Control-D report will be available after processing of the automatic salary increases:
NHRP704 Mass Salary Payment Report
This report identifies all employees who received the General Salary Increase. The report identifies all rows where the employee’s salary was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Comp Rate Code, Part Time Percentage, Action/Reason, and Increment Code.
Questions
Questions about eligibility for 2021 PSC 2% General Salary Increase may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.
Questions regarding transactions may be directed to the Payroll Earnings mailbox.