Purpose
The purpose of this bulletin is to provide agency instructions for processing the CUNY rate increases for Elevator Mechanics.
Affected Employees
CUNY employees in the title of Elevator Mechanic are affected.
Background
A Consent Determination has been entered and filed on December 28, 2021 between the Comptroller of the City of New York and the City Employees Union, Local 237, International Brotherhood of Teamsters regarding rate increases for employees in the title of Elevator Mechanic, Elevator Mechanic’s Helper, and Supervisor Elevator Mechanic. This determination covers the period September 25, 2020 through April 17, 2024.
The agreement, as summarized in a memorandum from Carmelo Batista dated January 20, 2022, provides for retroactive increases to the hourly rates effective 09/25/2020, 03/17/2021, and 11/01/2021 plus future dated increases effective 03/17/2022 and 03/17/2023 as contained in the attached Salary Rate Chart.
Effective Dates
The retroactive rate increases for Elevator Mechanics are effective 09/25/2020, 03/17/2021, and 11/01/2021. Transactions to process these retroactive rate increases may be entered in Institution Pay Period 24C, paychecks dated 02/24/2022.
The current rate increase is effective as of 03/17/2022. Transactions to process this increase may be entered in Institution Pay Period 26C, paychecks dated 03/24/2022.
Eligibility Criteria
CUNY employees in Elevator Mechanic titles are eligible for the payment on the effective date. Further eligibility criteria is available in the memorandum from Carmelo Batista, Jr. dated January 20, 2022.
Agency Actions
Reporting the Rate Increases
To increase the hourly rate(s) for eligible employees, the agency must submit the following job requests, regardless of the employee’s status:
- For all rate increases, request a Pay Change with the Action/Reason code of PAY/CRT (Pay Rate Change/Change Rate) on the Job Action Requests page, using the effective date of the applicable rate increase, and submit the new hourly rate.
- A separate request must be made for each row that exists on the employee’s Job Data page.
Retroactive Processing
Increases to miscellaneous earnings, such as Earnings Codes HPE and SD7, must be manually calculated and reported by the agency using Earnings Code AJR in Time Entry.
The Time Entry Earnings Code AJR must be used to report the combined retroactive adjustment for all miscellaneous earnings, excluding overtime. When an adjustment to COVID-19 overtime such as CVO (Covid-19 OT Override) is needed, ARC must be used. When an adjustment to non-COVID-19 related overtime is needed, ARO must be entered. Please refer to Payroll Bulletin No. 1893 for more information. Agencies must continue to use AJR for all other override Time Entry Earnings Codes requiring a manual adjustment as a result of a retro salary increase.
Agencies must provide an explanation of the adjustment in the General Comments or Time Entry page in Payserv.
The Earnings Codes AJR, ARC, and ARO must be reported as follows:
|
Earnings Begin Date: |
Enter the first date to be adjusted. |
|---|---|
|
Earnings End Date: |
Enter the last date to be adjusted. |
|
Earnings Code: |
Enter AJR, ARC or ARO as appropriate. |
|
Amount: |
Enter the total amount of the adjustment. |
General Deductions
All general deductions for employees with payroll status of Terminated, Retired, or Deceased will be automatically cancelled by OSC with the exception of percentage-based dues and the following:
|
Code |
Description |
|---|---|
|
403 |
CUNY 403(b) |
|
406 |
Strike/Discip Fine |
|
416 |
Deferred Comp |
|
425 |
Repay State Loans/Debt |
|
432 |
SED Tax Deferred Annuity |
|
433 |
Total Unemployment Ins Owed |
|
500 |
Medicare Deficiency |
|
501 |
Social Security Deficiency |
|
502 |
NYS SS/Medicare Deficiency |
|
678 |
CUNY Before Tax Arrears |
|
679 |
CUNY After Tax Arrears |
|
680 |
CUNY Suspense BTax Arrears |
|
703 |
CUNY 403(b) After tax |
|
GARNSH |
Garnishments |
Tax Information
These monies are taxable income subject to all employment taxes and income taxes, will be included in the employee’s taxable gross and reported on the employee’s Form W-2.
The adjustments (AJR, ARC, and ARO) are supplemental taxable income and will be included in the employee’s taxable gross subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (2.30815% for Yonkers residents and 0.50% for Yonkers non-residents).
Undeliverable Checks
When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786.
Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P), original death certificate and a Report of Check Exchange (Form AC 1476-P). If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Questions
Questions regarding eligibility for the Elevator Mechanics rate increases may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.
Questions regarding processing transactions for Elevator Mechanics may be directed to the Payroll Earnings mailbox.
Questions regarding deductions may be directed to the Payroll Deduction mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.