Purpose

The purpose of this bulletin is to inform City University of New York (CUNY) agencies of the automatic system termination of employees who have not received a paycheck since 09/09/2021, and to provide agencies instructions for the use of Action Reason code ACV to identify employees who should not be included in the automatic system termination program.

Affected Employees

Employees who have records in PayServ that meet the following criteria may be affected:

• Status: Active
• Comp Rate Code: HRY, AJT, or FEE
• No paychecks issued after the paycheck date of 09/09/2021
• No Job Data entry after the action date of 8/25/2021
• All CUNY departments with the exception of 70XX4 departments

Background

In an effort to clean up payroll data for CUNY agencies, employee records that have been inactive and meet the other specific criteria listed in the Affected Employees section will be automatically terminated.

Effective Dates

The automatic system terminations will be processed in Institution Pay Period 26L/27C, for the paycheck dated 04/07/2022.

Pre-Processing Reports

The following Control-D report will be available for agency review before the automatic system terminations have been processed:

NHRP770 – Prior Termination Report

This report identifies all employees with records that meet the eligibility criteria for automatic termination. The report includes the Department ID, Department Description, Employee Name, EmplID Number, Empl Record and the Effective Date of the Last Paycheck.

Agency Actions

To exclude employees from the automatic system termination process, agencies must identify all employees from Control-D Report NHRP770 who should not be included in the automatic system termination process.

The agency must then enter a row on the employee’s Job Data page using Action/Reason code DTA/ACV with an effective date no later than 03/09/2022 for Institution Pay Period 25L/26C.

OSC Actions

On 03/24/2022 OSC will automatically insert a row on the employee’s Job Data page effective the date of the last paycheck issued or the date of the max effective dated row on Job Data, whichever is greater, using Action/Reason code TER/STE.

Post-Processing Reports

The following Control-D report will be available for agency review after the automatic system terminations have been processed. The report will be sorted by Department ID, then by employee name in alphabetical order.

NHRP748 – Post Termination Report

This report identifies all employees who had records that were automatically terminated. The report includes the Department ID, Department Description, Employee Name, EmplID Number, Empl Record, Effective Date of Termination and Sequence Number.

Questions

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.