Purpose
The purpose of this bulletin is to provide agency instructions for processing the December 2022 Uniform Allowance Payment.
Affected Employees
City University of New York (CUNY) campus security and nursing titles who meet the eligibility criteria are affected.
Background
Section 8 of the 2016-2021 Blue Collar Agreement between the City University of New York and various unions, including the International Brotherhood of Teamsters, Local 237, provides for uniform allowance payment of eligible employees.
Section 12 of the 2017-2022 White Collar Agreement, as extended by the Memorandum of Agreement for Successor Agreements, between the City University of New York and various unions including the New York State Nurses Association, provides for a uniform allowance payment to eligible employees.
In addition, a memorandum dated September 28, 2022, from Carmelo Batista Jr., University Executive Director of Classified Staff Labor Relations, authorizes the December 2022 biannual payment for campus security titles and the December 2022 annual payment for nursing titles.
Effective Dates
Payments will be effective in the Institution Pay Period 18C, paychecks dated 12/15/2022.
Eligibility Criteria
Employees in the CUNY campus security titles listed below, who have already received their first three uniform allowance payments, are entitled to the December 2022 Uniform Allowance Payment as follows:
| Title | Eligibility Requirement | Amount |
|---|---|---|
| Campus Security Officer (full-time) Campus Peace Officer (full-time) Campus Public Safety Sergeant | Be in Active pay status for at least 100 working days from June 1 to November 30 | $780.50 |
| Campus Peace Officer (hourly) | Be in Active pay status for at least 522 hours from June 1 to November 30 | $467.50 |
| Campus Security Assistant (full-time) | Be in Active pay status for at least 100 working days from June 1 to November 30 | $361.50 |
| Campus Security Assistant (hourly) | Be in Active pay status for at least 522 hours from June 1 to November 30 | $298.50 |
Employees in the CUNY nursing titles listed below are entitled to the December 2022 Uniform Allowance Payment as follows:
| Title | Eligibility Requirements | Amount |
|---|---|---|
| Staff Nurse Nurse Practitioner | After the first year of service - be in Active pay status for at least 200 working days from January 1 to November 15 | $478.57 |
| Staff Nurse (hourly) | Be in Active pay status for at least 914 - 1224 hours from January 1 to November 15 | $239.28 |
| Be in Active pay status for at least 1225 – 1714 hours from January 1 to November 15 | $358.93 | |
| Be in Active pay status for at least 1715 or more hours from January 1 to November 15 | $478.57 |
Agency Actions
To pay the December 2022 Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA6 – Uniform Allowance CUNY:
| Earnings Begin Date: | 12/01/2022 or the last date the employee was in pay status |
|---|---|
| Earnings End Date: | Same as Earning Begin Date |
| Earn Code: | UA6 |
| Amount: | See above |
Errors and warning messages are communicated to the University Payroll via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions) and must be manually updated in PayServ as necessary.
Retirement and Overtime Information
The Uniform Allowance Payment (UA6) is not pensionable and is not included in the calculation of overtime compensation.
Tax Information
The December 2022 Uniform Allowance Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.95975% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice
The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.