Purpose:

The purpose of this bulletin is to inform City University of New York (CUNY) agencies of the automatic system termination of employees who have not received a paycheck since 09/08/2022, and to provide agencies instructions for the use of Reason Code ACV to identify employees who should not be included in the automatic system termination program.

Affected Employees:

Employees who meet the following criteria may be affected:

• Payroll Status: Active
• Comp Rate Code: HRY, AJT, or FEE
• No paychecks issued after the check date of 09/08/2022
• No Job Data entry after the action date of 8/24/2022
• All CUNY agencies with the exception of Deptids 70XX4

Background:

In an effort to clean up payroll data for CUNY agencies, records of employees who have not received a paycheck since 09/08/2022 and who meet the other specific criteria listed in Affected Employees will be automatically terminated.

Effective Dates:

The automatic system terminations will be processed on 04/06/2023.

Control-D Report Available Prior to Processing:

The following Control-D report will be available 03/28/2023 for agency review before the automatic system terminations have been processed:

NHRP770 – Prior Termination Report

This report identifies all employees with records that meet the eligibility criteria for automatic termination. The report includes the Department ID, Department Description, EmplID Number, Empl Record, Employee Name and the Last Check Date.

Agency Actions:

To exclude employees from the automatic system termination process, agencies must identify all employees from Control-D Report NHRP770 who should not be included in the automatic system termination process.

The agency must then enter a row on the employee’s Job Data page using Action/Reason code DTA/ACV with an effective date no later than 04/05/2023.

Please note: All DTA/ACV transactions must be entered no later than 04/05/2023.

OSC Actions:

On 04/06/2022 OSC will automatically insert a row on the employee’s Job Data page effective the date of the last paycheck issued or the date of the maximum effective dated row on Job Data, whichever is greater, using Action/Reason code TER/STE unless the agency has entered an Action/Reason code of DTA/ACV in the employee’s record.

Control-D Reports Available After Processing:

The following Control-D report will be available on 04/07/2023 for agency review after the automatic system terminations have been processed. The report will be sorted by Department ID, then by employee name in alphabetical order.

NHRP748 – Post Termination Report

This report identifies all employees who had records that were automatically terminated. The report includes the Department ID, Department Description, EmplID Number, Empl Record, Employee Name, Effective Date of Termination and Sequence Number.

Questions:

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.