Purpose:
The purpose of this bulletin is to provide agency instructions for processing the June 2023 Uniform Allowance Payment.
Affected Employees:
Employees in City University of New York (CUNY) campus security titles who meet the eligibility criteria are affected.
Background:
Section 8 of the 2016-2021 Blue Collar Agreement between the City University of New York and various unions, including the International Brotherhood of Teamsters, Local 237, provides for a uniform allowance payment to eligible employees.
In addition, a memorandum dated February 28, 2023, from Carmelo Batista, Jr., University Executive Director of Classified Staff Labor Relations, authorizes the June 2023 payment.
Effective Dates:
The payments will be effective in Institution Pay Period 5C, paychecks dated 06/15/2023.
Eligibility Criteria:
Employees in the CUNY campus security titles listed below who have already received their first three uniform allowance payments are entitled to the June 2023 Uniform Allowance Payment as follows:
| Title | Eligibility Requirement | Amount |
|---|---|---|
| Campus Security Officer (full-time) Campus Peace Officer (full-time) Campus Public Safety Sergeant | Be in Active pay status for at least 100 working days from 12/01 to 05/31 | $780.50 |
| Campus Peace Officer (hourly) | Be in Active pay status for at least 522 hours from 12/01 to 05/31 | $467.50 |
| Campus Security Assistant (full-time) | Be in Active pay status for at least 100 working days from 12/01 to 05/31 | $361.50 |
| Campus Security Assistant (hourly) | Be in Active pay status for at least 522 hours from 12/01 to 05/31 | $298.50 |
Agency Actions:
To pay the June 2023 Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA6 – Uniform Allowance CUNY:
| Earnings Begin Date: | 06/01/2023 or the last date the employee was in pay status |
|---|---|
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | UA6 |
| Amount: | $780.50 or $467.50 or $361.50 or $298.50 |
Errors and warning messages are communicated to the agency via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions: Univ Management & Programs) and must be manually updated in PayServ as necessary.
Retirement and Overtime Information:
The Uniform Allowance Payment (UA6) is not pensionable and is not included in the calculation of overtime compensation.
Tax Information:
The June 2023 Uniform Allowance Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.95975% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice:
The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions:
Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.