Purpose:
The purpose of this bulletin is to provide agency instructions for processing the City University of New York (CUNY) 2023 Managerial Uniform Allowance Payment.
Affected Employees:
CUNY employees in the managerial title of Assistant College Security Director who meet the eligibility criteria are affected.
Background:
Section 8 of the 2016-2021 Blue Collar Agreement between the City University of New York and various unions, including the International Brotherhood of Teamsters, Local 237, provides for uniform allowance payment to eligible employees.
In addition, a memorandum dated October 20, 2023, from Carmelo Batista Jr., University Executive Director of Classified Staff Labor Relations, authorizes the 2023 Managerial Uniform Allowance Payment.
Effective Dates:
The Managerial Uniform Allowance Payments will be effective in the Institution Pay Period 16C, paychecks dated 11/16/2023.
Eligibility Criteria:
Employees in the CUNY managerial title listed below are entitled to the 2023 Managerial Uniform Allowance Payment as follows:
| Title | Eligibility Requirements | Amount |
|---|---|---|
| Assistant College Security Director | Must have been in Assistant College Security Director title for at least 3 months prior to November 1. | $600.00 |
Agency Actions:
To pay the 2023 Managerial Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA5 – Uniform Allowance CUNY-Manage
| Earnings Begin Date: | 11/2/2023 or the last date the employee was in pay status |
|---|---|
| Earnings End Date: | Same as Earning Begin Date |
| Earn Code: | UA5 |
| Amount: | See above |
Errors and warning messages are communicated to the University Payroll via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions) and must be manually updated in PayServ as necessary.
Retirement and Overtime Information:
The Managerial Uniform Allowance Payment (Earnings Code UA5) is not pensionable and is not included in the calculation of overtime compensation.
Tax Information:
The 2023 Managerial Uniform Allowance Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.95975% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice:
The Earnings Code UA5 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance CUNY - Manage and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions:
Questions regarding eligibility for this payment may be directed to the College’s Human Resources Director.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.