This Bulletin Supersedes Payroll Bulletin No. CU-774.
Purpose:
The purpose of this bulletin is to provide agency instructions for processing the City University of New York (CUNY) 2023 Uniform Allowance Payment for Nursing Titles.
Affected Employees:
CUNY employees in nursing titles who meet the eligibility criteria are affected.
Background:
Section 12 of the 2017-2022 White Collar Agreement, as extended by the Memorandum of Agreement for Successor Agreements, between the City University of New York and various unions including the New York State Nurses Association, provides for a uniform allowance payment to eligible employees.
In addition, a memorandum dated October 12, 2023, from Carmelo Batista Jr., University Executive Director of Classified Staff Labor Relations, authorizes the 2023 Uniform Allowance Payment for Nursing Titles.
Effective Dates:
The 2023 Uniform Allowance Payments for Nursing Titles will be effective beginning in Institution Pay Period 18C, paychecks dated 12/14/2023.
Eligibility Criteria:
Employees in the CUNY nursing titles listed below are entitled to the 2023 Uniform Allowance Payment as follows:
| Title | Eligibility Requirements | Amount |
|---|---|---|
| Staff Nurse Nurse Practitioner | After the first year of service - be in Active pay status for at least 200 working days from January 1 to November 15 | $478.57 |
| Staff Nurse (hourly) | Be in Active pay status for at least 914 - 1224 hours from January 1 to November 15 | $239.28 |
| Be in Active pay status for at least 1225 – 1714 hours from January 1 to November 15 | $358.94 | |
| Be in Active pay status for at least 1715 or more hours from January 1 to November 15 | $478.57 |
Agency Actions:
To pay the applicable 2023 Uniform Allowance Payment to eligible employees, agencies must submit the following information on the Time Entry Interface (NPAY502) or the Time Entry page using Earnings Code UA6 – Uniform Allowance CUNY:
| Earnings Begin Date: | 12/13/2023 (for payments processed in PP18C), 12/27/2023 (for payments processed in PP19C) or the last date the employee was in pay status |
|---|---|
| Earnings End Date: | Same as Earning Begin Date |
| Earn Code: | UA6 |
| Amount: | See above |
Errors and warning messages are communicated to the University Payroll via Control-D report NPAY502 (Warnings/Rejected Time Entry Transactions) and must be manually updated in PayServ as necessary.
Retirement and Overtime Information:
The Uniform Allowance Payment (Earnings Code UA6) is not pensionable and is not included in the calculation of overtime compensation.
Tax Information:
The 2023 Uniform Allowance Payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (1.95975% for Yonkers residents and 0.50% for Yonkers non-residents).
Payroll Register and Employee’s Paycheck/Advice:
The Earnings Code UA6 and the amount paid will be displayed on the Payroll Register. The Earnings Description Uniform Allowance CUNY and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions:
Questions regarding eligibility for this payment may be directed to the University Office of Labor Relations.
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.