Purpose

To explain an automatic refund of erroneous deductions

Affected Employees

• Adjunct employees in bargaining unit AJ on the 7XXX1 payrolls
• Graduate Assistants in bargaining unit GA on the 7XXX0 payrolls

Effective Date

Paychecks dated April 6, 2000

OSC Actions

Refer to bulletin CU-68 for details about the correction made to employees' records to stop the erroneous agency shop deduction for the September 9, 1999 paycheck. OSC is now processing the refund of the incorrect agency shop deductions.

OSC has automatically calculated the agency shop (code 290) refund due for the employees. Some employees already received a full refund and no refund is due. Other employees received a partial refund and now are receiving the balance due.

PSC has notified OSC that any refunds due for checks dated December 3, 1998 were processed by the union. Therefore, the 12/03/98 check date was not included in the calculation of the refund due.

The refund amounts will be reflected on the employee's check or direct deposit stub. If the refund is processed using a deduction code from which current deductions are being taken, the refund will offset the amount of the current deduction. If the refund is processed using a deduction code from which deductions are not currently being taken, the refund will appear separately as a negative deduction on the check or direct deposit stub.

For employees in bargaining unit TC on the 7XXX0 and 7XXX9 payrolls, OSC previously processed refunds for the checks dated December 30, 1999.

A listing identifying employees who automatically receive the refund will be forwarded to the agencies on March 31, 2000.

Paychecks for Inactive Employees

If an employee is inactive and has direct deposit, OSC will process a check, not a direct deposit transaction.

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.