Purpose

To explain the procedures for processing retroactive pay changes and the one-time lump sum payment

Affected Employees

Supervisor of Mechanics

Effective Date

Pay period 4-Current, checks dated 6/1/2000

Background

Refer to Carmelo Batista Jr.'s memorandum dated 4/7/2000 for increased rates and information regarding the one-time lump sum payment.

Raise Processing For Active Employees: OSC Responsibility

OSC will:

• Insert rows on Job Data to reflect new rates using the Action/Reason of Pay Change (Pay) /Change Rate (CRT)
• Process a retroactive adjustment for all regular hours paid in PaySR

Agency Responsibility

It is the responsibility of the agency to:

• Report on the General Comments Panel, all pay changes effective prior to the employee's PaySR conversion date.
• Report in Time Entry the retroactive adjustment for all regular hours paid in the Legacy system and all miscellaneous earnings paid in both the Legacy and PaySR systems, using the earn code ADJ.

Raise Processing For Inactive Employees: Agency Responsibility

For inactive employees converted to PaySR on the 70XX4 Payroll:

• Report all pay changes on the General Comments Panel.
• Report, in Time Entry, the retroactive adjustment for all regular and miscellaneous earnings paid in both the Legacy and PaySR system using the earnings code ADJ.

For inactive employees converted to PaySR on the 70XX0 Payroll:

• Rehire the employee into a position on the 70XX4 payroll using the Rehire panel and the employee's PaySR conversion date.
• Insert an additional row on the Job Data 1 Panel to terminate the employee using the same effective date as the Rehire action.
• Report all Pay Changes on the General Comments Panel.
• Report, in Time Entry, the retroactive adjustment for all regular and miscellaneous earnings paid in the Legacy system, using the earnings code ADJ.

For inactive employees not previously converted or hired on PaySR:

• Hire the employee into a position on the 70XX4 payroll using the first day of the current period as the effective date.
• Insert an additional row on the Job Data 1 Panel to terminate the employee using the first date of the current period as the effective date.
• Report all Pay Changes on the General Comments panel.
• Report in Time Entry all regular and miscellaneous earnings paid in the Legacy system, using the earnings code ADJ.

Adjustment Calculations

• Agencies are required to submit a breakdown of all calculations to OSC.
• Calculations must be submitted to OSC on the General Comments Panel or on a calculation sheet prior to the agency submission deadline

One-Time Lump Sum Payment

For active and inactive employees, the agency must enter the following in the Time Entry panel:

• Earnings code ADJ
• Current period begin and end dates
• Amount of lump sum payment
• Comment: "One-Time Lump Sum Payment" and the calculation used to determine the amount of payment due

Revised Rate Chart

A revised chart reflecting the new rates and appropriate earnings codes has been faxed to agencies

Questions

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.