Purpose

To explain the automatic processing of increments and provide agencies with related instructions

Affected Employees

CUNY Professional Staff Employees

Effective

Payroll Period 7-Current, checks dated 7/13/2000

OSC Automatic Processing

OSC will automatically apply an increment for employees who meet the following criteria:

• Active, annual-salaried employee
• Salary grade of 980
• Increment codes 0007, 0020, 0030, with a salary equal to one of the steps on the salary schedule

After the agency cutoff date for pay period 7C, a row will automatically be inserted into the employees job data record using the Action of Pay Rt Chg and reason of INC. This row will reflect the new incremented salary and the updated increment code.

Updated Increment Codes

Increment codes will be updated as follows:

• Employee's increment code is 0007 and incremented salary is below maximum salary, increment code will remain 0007
• Employee's increment code is 0007 and incremented salary is equal to maximum salary, increment code will be changed to 0003
• Employee's increment code is 0008, increment code will be changed to 0007
• Employee's increment code is 0020 or 0030, increment code will remain unchanged

Listings

During the week of June 19, 2000, a list of employees in the specialized titles HEO/Univ Admin (Job code 016855) and HE ASSOC/Asst Admin (Jobcode 016856) will be faxed to agencies.

Agencies must determine if the employee in the specialized title is entitled to receive a July increment. If the employee is entitled to receive the increment, agencies must enter, in the Job Request Panel, a Pay Rt Chg effective 7/1/2000 with a reason of INC. Agencies must request the new incremented salary and the increment code of 0003. A breakdown of the salary must be reported in the Status Reason block.

After the automatic increment has been processed, listings will be available in Reveal for:

• Employees who received the automatic increment (NHRP704 Mass Sal/Increment Report)
• Employees who did not receive the automatic increment because the increment code was missing, the salary was off step or Position Data and Job Data did not match (NHRP709 Mass Sal Increase Exception Report)

Agency Instructions

Agencies must submit transactions in pay period 8C to pay eligible employees who did not receive the automatic increment in pay period 7C. Agencies must request a Pay Rt Chg, effective 7/1/2000, on the Job Action Request Panel using the reason of INC. The incremented salary and the new increment code must be reported in the appropriate blocks.

Revised Increment Code Chart

A revised increment code chart will be faxed to agencies after pay period 7C is processed. Effective pay period 8C, checks dated 7/27/2000, agencies must use the revised chart to determine increment codes when submitting pay changes, position changes and transfers.

For Additional Information

Questions regarding this bulletin may be directed to the University Manager of Payroll Systems and Operations at CUNY Central Office.