Purpose

To explain OSC’s automatic processing and to provide instructions for agency processing.

Affected Employees

Employees in Bargaining Unit 67 who meet the eligibility criteria

Background

The emergency appropriations enacted by the New York State Legislature authorize the payment of the 4% increase for the payroll periods for which payment is made in paychecks dated May 26, 2010.

OSC will be processing the salary increase in paychecks dated May 26, 2010 (Administration).

Effective Date(s)

Effective 4/29/10, paychecks dated 5/26/10

Contract Provisions and Eligibility Criteria

General Salary Increase

The legislation provides for a 4% salary increase for employees in graded and NS (SG 600) positions, trainees (SG 800) and hourly employees. The agreement also provides for an additional increase to the Job Rate of certain salary grades on the April 2010 salary schedule. Employees whose salaries are increasing to the Job Rate with the application of the April 2010 performance advance and those already at Job Rate will be eligible.

• April 2010 Salary Schedule Grades 18 - 32 are affected by the increase to Job Rate.
• Annual employees whose salaries are below Job Rate receive a 4% increase rounded to the nearest dollar.
• Annual employees whose salaries are equal to Job Rate will be increased to the new Job Rate
• Annual employees whose salaries are greater than Job Rate will receive a 4% increase rounded to the nearest dollar or the new Job Rate, whichever is greater.
• Hourly employees receive a 4% increase rounded to the nearest cent.

Exceptions:

• No Increase for FEE basis employees, except for employees budgeted as per diem with a Pay Basis Code of FEE.
• No Increase for employees who were on a Leave of Absence for a Reason unrelated to Workers’ Compensation or Military Leave on the effective date of the increase until the employee returns from leave.

OSC Actions

After payroll processing for Pay Period 3L is completed, OSC will process the April 2010 salary increases for eligible employees whose Pay Basis Code is ANN or HRY as follows:

• OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are Active, on a Paid Leave of Absence (except Military Stipend) or on Workers’ Compensation Leave. The row will be inserted effective 4/29/10.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are Inactive or on a Leave of Absence (except Workers’ Compensation Leave) only if the employee subsequently returned to Active status in an eligible position in Pay Period 3 but after the effective date of the increase. The row will be inserted using the effective date of the Rehire or Return from Leave action.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are newly appointed or who transferred into an eligible position in Pay Period 3 but after the effective date of the increase.  The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
• SC will automatically insert rows in the employee’s Job Data page to reflect the increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual
• employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an eligible position.

Exceptions:

• If the employee’s NYS Grade equals 600 and the Equated to Grade and Approved Salary Rate fields on Position Data are both populated, a row will not be automatically inserted.
• If the employee’s Sal Admin Plan, Bargaining Unit or Grade on Job Data does not match the corresponding fields on Position Data; a row will not be automatically inserted.
• If the employee’s salary on a Job row is less than the Hiring Rate of the grade on the existing 2009 Salary Schedule, a row will not be automatically inserted.

If an employee has an increment code of 2222, a row will not be automatically inserted.

Agency Actions

Employees Who Received an Increased Hiring Rate prior to the processing of the 2010 Salary Increase

Employees who received an Increased Hiring Rate on or after the payment effective date may not be entitled to have the increase applied to their entire salary. OSC will manually update the salaries after the automatic increase is applied. If any additional corrections are needed, agencies should submit transactions as soon as possible in order to avoid an overpayment to the employee.

Composite Salaries

Employees with composite salaries will not be processed automatically. Beginning in Pay Period 4, agencies must review employees in composite positions (identified by Increment Code 2222) and submit a Job Action Request using the appropriate Action/Reason code indicated below to pay the proper salary increase.

• PAY/SAC - For transactions effective 4/29/10
• PAY/CSL – For transactions effective after 4/29/10

Agencies also should update General Comments.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review after processing of the automatic increases:

NHRP704 Mass Salary Increase Report

This report identifies all employees who received the salary increase and identifies all employees’ salaries that were automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Effective Date, Effective Sequence, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

NHRP709 Mass Salary Increase Exception Report

This report identifies all employees who did not receive an automatic salary increase on one or more Job Data rows. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with one of the following messages:

• NYS Position has both equated grade and NTE
• Position and job do not match
• Sal below hiring rate

Questions

Questions regarding increases may be directed to the Salary Determination mailbox.

Questions regarding position may be directed to the Position Management mailbox.

Questions about Deductions may be directed to the Payroll Deductions mailbox.

All other questions may be directed to the Payroll Audit Mailbox.