Purpose
To provide the Division of State Police instructions for processing the 2013 Education Payment.
Affected Employees
Employees of the Division of State Police in the State Police Troopers Unit – BU07, the State Police Commissioned/Non-commissioned Officers Unit (CO/NCO) – BU17 and the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria
Background
Pursuant to Chapter 69 of the Laws of 2009 which implemented the 2007-2011 Agreements between the State of New York and the Police Benevolent Association of the New York State Troopers, members of the State Police Troopers Unit and the State Police Commissioned/Non-commissioned Officers Unit who possess or obtain a recognized degree from an accredited and recognized college or university shall receive recognized degree pay.
Pursuant to Chapter 70 of the Laws of 2009 which implemented the 2007-2011 Agreement between the State of New York and the New York State Police Investigators Association, members of the State Police Investigators Unit who possess or obtain a recognized degree from an accredited and recognized college or university shall receive recognized degree pay.
Effective Date(s)
Administration Pay Period 4L/5C, paychecks dated 06/05/13
Eligibility Criteria
Annual salaried employees of the Division of State Police in BU07, BU17 or BU62 who possess or obtain a recognized degree from an accredited and recognized college or university will receive a lump sum payment corresponding to the degree as follows:
| Associate’s Degree | $250 |
| Bachelor’s Degree | $500 |
| Graduate Degree | $750 |
The payment will be made annually in June of each year and will be for one degree only. When the degree is obtained during the fiscal year, the payment will be made as soon as practicable after conferral of the degree.
Agency Actions
To pay the 2013 Education Payment to eligible employees in BU07 or to eligible employees in BU62 who possess a degree, the agency must submit the following information on the Additional Pay page using Earnings Code EPA.
| Deptid 01060 | Deptid 01069 | |
| Earnings Code: | EPA | EPA |
| Effective Date: | 05/09/13 | 05/23/13 |
| OT Eff Date: | 05/09/13 | 05/23/13 |
| Annual Addl Earnings: | Applicable amount | Applicable amount |
| End Date: | 05/07/14 | 05/21/14 |
| Goal Balance: | Leave blank | Leave blank |
To pay the 2013 Education Payment to eligible employees in BU17, the agency must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code EDP.
| Earnings Begin Date: | 05/09/13 |
| Earnings End Date: | 05/09/13 |
| Earn Code: | EDP |
| Amount: | Applicable amount |
To pay the 2013 Education Payment to eligible employees in BU62 who obtain a degree during the fiscal year, the agency must submit the following information on the Additional Pay page using Earnings Code EPI.
| Earnings Code: | EPI |
| Effective Date: | Eligibility date |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | Applicable amount |
| End Date: | 05/07/14 (Deptid 01060) 05/21/14 (Deptid 01069) |
| Goal Balance: | Leave blank |
Retirement and Overtime Calculation Information
The education payment is included as salary for retirement purposes for employees in BU07, BU17 and BU62.
The education payment must be included in the calculation of overtime compensation for employees in BU07 and BU62. The 2013 Education Payment will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code EPA or EPI.
If an employee is appointed to a position which is not eligible to receive the 2013 Education Payment, the payment cannot be included in the compensation calculation of any overtime earned after the date of appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code EPA or EPI and enter the following information.
| Effective Date: | Last date in eligible position (date prior to appointment) |
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Payroll Register and Employee’s Paycheck/Advice
The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register. The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
| EPA | Education Pymt-Inv/Trooper |
| EDP | Education Payment-BU 17 |
| EPI | Education Pymt - Investigator |
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.