Purpose
To inform the Division of State Police of OSC’s automatic processing of the 2016 State Police Expertise Pay.
Affected Employees
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria
Background
Chapter 234 of the Laws of 2016, which implemented the 2011-2018 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual expertise payment.
Effective Date(s)
The 2016 State Police Expertise Pay will be processed in Administration Pay Period 17L/18C, paychecks dated 12/14/16
Eligibility Criteria
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on 11/01/16 are eligible for the Expertise Pay.
OSC Actions
OSC will automatically insert a row on the Additional Pay page for employees who meet the eligibility criteria on 11/01/16 as follows:
| Earnings Code: | EXP |
| Effective Date: | 11/01/16 |
| OT Eff Date: | 11/01/16 |
| Annual Addl Earnings: | $2450 |
| End Date: | 10/31/17 |
Control-D Report
After the automatic processing of the 2016 State Police Expertise Pay is completed, the following Control-D report will be available for agency use.
NPAY770 – One Time Payment Report
This report identifies all employees who received the 2016 State Police Expertise Pay effective 11/01/16.
Overtime Calculation Information
The Expertise Pay is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manual > Earnings Manual > Payments/Withholdings > Overtime Compensation). The 2016 Expertise Pay will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code EXP.
If an employee is appointed to an ineligible position effective after receiving the 2016 Expertise Pay, the payment cannot be included in the compensation calculation of any overtime earned after the date of the appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code EXP and enter the following information.
| Effective Date: | Last date in eligible position (date prior to appointment) |
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Retirement Information
The Expertise Pay is pensionable.
Tax Information
These monies are taxable income, will be included in the employee’s taxable gross and is subject to all employment taxes and income taxes. Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.
Payroll Register and Employee’s Paycheck/Advice
The Earnings Code EXP and the amount paid will be displayed on the Payroll Register. The Earnings Description Expertise Pay SP BU62 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.