Purpose
To inform the agency of OSC’s automatic processing.
Affected Employees
Troopers in Bargaining Unit 07 and Commissioned/Non-Commissioned Officers in Bargaining Unit 17
Background
Chapter 234 and 235 of the Laws of 2015 implements the 2011-2018 Agreement between New York State and the Police Benevolent Association and provides for a general Salary Increase effective April 1, 2017 for Troopers in Bargaining Unit 07 and Commissioned/Non-Commissioned Officers in Bargaining Unit 17.
OSC will systematically process the increases for eligible employees in Bargaining Unit 07 and Bargaining Unit 17.
Effective Date(s)
The April 1, 2017 1.50% Salary Increase (Bargaining Unit 07 and 17) will be paid using the following effective date and check date:
| Year | Pay Cycle/Pay Period Type | Payment Effective Date | Check Date |
|---|---|---|---|
| 2016 | Administration 1 Lag | 04/06/2017 | 05/03/2017 |
Eligibility Criteria
The following employees are eligible to receive the April 2017 1.50% State Police Salary Increase:
- Employees with a Pay Basis Code of ANN who are in BU07 (Grade 701)
- The attached April 2017 Salary Schedule reflects the 1.5% increase.
- Employees with a Pay Basis Code of ANN who are in BU17 (Grade 703-713)
- The attached April 2017 Salary Schedule reflects the 1.5% increase.
OSC Actions
OSC will automatically insert a row in the Job Data page to reflect the April 2017 Salary Increase for Troopers in Bargaining Unit 07 and Commissioned/Non-Commissioned Officers in Bargaining Unit 17.
- A row will be inserted in the employee’s Job Data record using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) with an effective date of 04/06/17 for employees whose status is Active or Paid Leave of Absence.
- For employees who are Inactive or on a Leave of Absence without Pay on the effective date of the increase, the increase will be applied to the employee’s Job Data record only if the employee was subsequently returned to the payroll in an eligible bargaining unit. Rows will be inserted as of the effective date of the Return from Leave action using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) and the new salary.
- Any subsequent rows on Job Data will be updated automatically by inserting additional rows with the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) provided the employee remained in an eligible bargaining unit.
Agency Actions
Additional Pay earnings such as, but not limited to, GRV and its adjustment code AGR will not be processed by the program. The agency will need to enter a row onto the Additional Pay page with new GRV amount with the effective date of the raise and submit adjustments to these earnings where necessary.
Time Entry earnings that are paid as an amount such as, but not limited to, ADJ, OTO, RGO and SCO will not be automatically adjusted.
The agency must calculate and submit adjustments to these earnings using the Time Entry Code of AJR (Adjust Raise).
Payments for Employees Receiving Military Stipends
For employees who were placed on Military Stipend Leave with or without pay on or after the effective date of the increase as a result of the new military orders, OSC will recalculate the amount of Military Stipend. The recalculations will be processed in Pay Period 1L, paychecks dated 05/03/2017.
- For those employees who received a stipend, the increase in biweekly stipend will be updated on the Job Data record by inserting a new row to reflect the new biweekly stipend amount. Any additional adjustments required due to the change in stipend that will not be calculated automatically by the program will be reported by OSC in the Time Entry page using the Earn Code AMS (Adjust Military Stipend).
- For those employees who did not receive a stipend but became eligible for a stipend as a result of the increased salary OSC will take the necessary actions on the Job Data and/or Time Entry pages to pay the required increase.
Control-D Reports Available After Processing
The following Control-D report will be available after processing of the automatic increase:
NHRP704 Mass Salary Payment Report
This report identifies all employees who received the general salary increase. The report identifies the employee’s last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.
NHRP709 – Mass Salary Increase Exception Report
This report identifies all employees who did not receive the automatic April 2017 1.5% Salary Increase (Bargaining Units 07 and 17). Included on the report is one or more of the following messages which identifies the reason(s) the employee’s salary was not updated.
- Position and Job do not match – if the Position Number equals the NYS Position Number on the employee’s Job Data page but the Bargaining Unit, Salary Administration Plan or Grade on the Job Data page and Position Data page are not equal.
- Salary off step– if the employee’s Pay Basis Code is ANN and Grade is Equal to 701 or 703-713 but the salary is not equal to a step on the 04/01/16 Salary Schedule.
Tax Information
These monies are taxable income and are subject to all employment taxes and income taxes. The monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2.
Payroll Register and Employee Paycheck/Advice
All adjustments will be displayed on the payroll register and the employee’s paycheck stub or direct deposit advice statement.
Questions
Questions about payment processing may be directed to the Payroll Earnings mailbox.