Purpose
The purpose of this bulletin is to inform the Division of State Police of OSC’s automatic processing of the 2019 State Police Expertise Pay.
Affected Employees
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria are affected.
Background
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual expertise payment.
Effective Date(s)
The 2019 State Police Expertise Pay will be processed in Administration Pay Period 17L/18C, paychecks dated 12/11/2019.
Eligibility Criteria
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on 11/01/2019 are eligible for the Expertise Pay.
An employee who otherwise meets the eligibility criteria, but is on an authorized leave of absence with a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS, Leave of Absence/MTS and Leave of Absence/MLL), and who returns to the payroll prior to 10/31/2020, may receive the payment upon the return from leave.
OSC Actions
OSC will automatically insert a row on the Additional Pay page for employees who meet the eligibility criteria on 11/01/18 as follows:
| Earnings Code: | EXP |
| Effective Date: | 11/01/2019 |
| OT Eff Date: | 11/01/2019 |
| Annual Addl Earnings: | $3734 |
| End Date: | 10/31/2020 |
Control-D Reports Available After Processing
After the automatic processing of the 2019 State Police Expertise Pay is completed, the following Control-D report will be available for agency use:
NPAY770 – One Time Payment Report
This report identifies all employees who received the 2019 State Police Expertise Pay effective 11/01/2019.
Overtime Calculation Information
The Expertise Pay is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manual > Earnings Manual > Time Entry Payments > Overtime Compensation). The 2019 Expertise Pay will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code EXP.
If an employee is appointed to an ineligible position effective after receiving the 2019 Expertise Pay, the payment cannot be included in the compensation calculation of any overtime earned after the date of the appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code EXP and enter the following information:
| Effective Date: | Last date in eligible position (date prior to appointment) |
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Retirement Information Tax Information Paycheck/Advice
The Expertise Pay is pensionable.
The 2019 State Police Expertise payment is supplemental taxable income, will be included in the employee’s taxable gross, and is subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice
The Earnings Code EXP and the amount paid will be displayed on the Payroll Register. The Earnings Description Expertise Pay SP BU62 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.