Purpose
The purpose of this bulletin is to inform the Division of State Police of OSC’s automatic processing of 2019 State Police Hazardous Duty Pay.
Affected Employees
Employees of the Division of State Police in the State Police Troopers Unit – BU07 and the State Police Commissioned/Non-Commissioned Officers Unit (CO/NCO) – BU17 who meet the eligibility criteria are affected.
Background
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual holiday compensation payment.
Effective Date(s)
2019 State Police Hazardous Duty Pay will be processed in Administration Pay Period 17L, paychecks dated 12/11/2019.
Eligibility Criteria
Employees in Bargaining Unit 07 or Bargaining Unit 17 who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on 11/01/2019 are eligible for Hazardous Duty Pay.
OSC Actions
OSC will automatically insert a row on the Additional Pay page for employees who meet the eligibility criteria on 11/01/2019 as follows:
| Earnings Code: | HZS |
| Effective Date: | 11/01/2019 |
| OT Eff Date: | 11/01/2019 |
| Annual Addl Earnings: | $4,234 |
| End Date: | 10/31/2020 |
Control-D Report
After the automatic processing of 2019 State Police Hazardous Duty Pay is completed, the following Control-D report will be available for agency use:
NPAY770 – One Time Payment Report
This report identifies all employees who receive 2019 State Police Hazardous Duty Pay effective 11/01/2019.
Overtime Calculation Information
Hazardous Duty Pay is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manual > Earnings Manual > Payments/Withholdings > Overtime Compensation). 2019 Hazardous Duty Pay will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings code HZS.
If an employee is appointed to an ineligible position effective after receiving 2019 Hazardous Duty Pay, the payment cannot be included in the compensation calculation of any overtime earned after the date of the appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code HZS and enter the following information:
| Effective Date: | Last date in eligible position (date prior to appointment) |
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Retirement Information
Hazardous Duty Pay is pensionable.
Tax Information
The 2019 State Police Hazardous Duty payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment and income taxes.
Federal, State and New York City income tax withholding will be calculated using the Aggregate method, based on the employee’s current Tax Marital Status and Withholding Allowances on the Employee Tax Data page in PayServ. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice
Earnings Code HZS and the amount paid will be displayed on the Payroll Register. Earnings Description Hazardous Duty SP BU07 & 17 and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.