Purpose
The purpose of this bulletin is to inform the Division of the State Police of OSC’s automatic processing and provide instructions for payments not processed automatically.
Affected Employees
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria are affected.
Background
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between New York State and the New York State Police Investigators Association (NYSPIA), and provides for increases to certain payments effective April 1, 2020 for employees in Bargaining Unit 62.
OSC will systematically process the increases for eligible employees in Bargaining Unit 62.
Effective Date(s)
The increases to Location Pay, Supplemental Location Pay, Expanded Duty Pay, and Maintenance Allowance will be paid using the following effective dates and check date:
| Payments | Pay Cycle/Pay Period Type | Payment Effective Dates | Check Date |
| Location Pay | Administration 1 Lag | 04/02/2020 | 04/29/2020 |
| Supplemental Location Pay | Administration 1 Lag | 04/02/2020 | 04/29/2020 |
| Expanded Duty Pay | Administration 1 Lag | 04/02/2020 | 04/29/2020 |
| Maintenance Allowance | Administration 1 Lag | 04/02/2020 | 04/29/2020 |
Eligibility Criteria
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay, or Leave of Absence, with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend), or Leave of Absence/MLL (Mil Lv) on the payment effective date of 04/02/2020 (Administration) are eligible for increases to Location Pay, Supplemental Location Pay, Expanded Duty Pay, and Maintenance Allowance.
OSC Actions
OSC will automatically update rows on the Additional Pay page to reflect the following increases for employees in Bargaining Unit 62 that meet the eligibility criteria:
Location Pay (LOP)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $1,686 to $1,720 for all employees in BU62 receiving Location Pay.
| Earnings Code: | LOP |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,720 |
OSC will automatically update any eligible subsequent rows.
Supplemental Location Pay (SPL)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $1,280 to $1,306 for all employees in BU62 receiving Supplemental Location Pay in a Location of Orange, Putnam, or Dutchess.
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,306 |
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $1,918 to $1,956 for all employees in BU62 receiving Supplemental Location Pay in a Location of NYC, Rockland, and Westchester.
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,956 |
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $2,239 to $2,284 for all employees in BU62 receiving Supplemental Location Pay in a Location of Nassau and Suffolk.
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $2,284 |
OSC will automatically update any eligible subsequent rows.
Expanded Duty Pay (DPE)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $8,702 to $8,876 for all employees in BU62 receiving Expanded Duty Pay.
| Earnings Code: | DPE |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $8,876 |
OSC will automatically update any eligible subsequent rows.
Maintenance Allowance (MTA)
OSC will automatically insert a row to update the Additional Pay page with an effective date of 04/02/2020 and increase the amount from $3,457 to $3,526 for all employees in BU62 receiving Maintenance Allowance.
| Earnings Code: | MTA |
| Effective Date: | 04/02/2020 (Administration) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $3,526 |
OSC will automatically update any eligible subsequent rows.
Agency Actions
To pay the increase to Location Pay, Supplemental Location Pay, Expanded Duty Pay, and Maintenance Allowance (Bargaining Unit 62) to eligible employees not processed automatically or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code:
Location Pay (LOP)
| Earnings Code: | LOP |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,720 |
| Earnings End Date: | Leave Blank |
| Goal Balance | Leave Blank |
Supplemental Location Pay (SPL)
(Orange, Putnam, or Dutchess)
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,306 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
(NYC, Rockland, or Westchester)
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,956 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
(Nassau and Suffolk)
| Earnings Code: | SPL |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $2,284 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
Expanded Duty Pay (DPE)
| Earnings Code: | DPE |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $8,876 |
| Earnings End Date: | Leave Blank |
| Goal Balance | Leave Blank |
Maintenance Allowance (MTA)
| Earnings Code: | MTA |
| Effective Date: | 04/02/2020 or the date the employee returns from an authorized leave of absence |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $3,526 |
| Earnings End Date: | Leave Blank |
| Goal Balance | Leave Blank |
Control-D Reports Available After Processing
The following Control-D report will be available after processing of the automatic increases:
NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving an automatic increase for Location Pay (LOP), Supplemental Location Pay (SPL), Expanded Duty Pay (DPE), and Maintenance Allowance (MTA). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.
Tax information
These monies are taxable income and are subject to all employment taxes and income taxes. These monies will be included in the employee’s taxable gross and will be reported on the employee’s Form W-2.
Payroll Register and Employee’s Paycheck/Advice
The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register. The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
| LOP | Location Pay State Police BU62 |
| SPL | Supp Location Compensation |
| DPE | Expanded Duty Pay BU62 |
| MTA | Maintenance Allowance |
If more than 13 earnings codes appear on the paycheck stub or direct deposit advice for these employees, agencies should utilize Locked Query LQ_049_ARCHIVED_EE_PAYSTUB to identify a complete list of all regular earnings.
Questions
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.