Purpose:
The purpose of this bulletin is to inform the Division of State Police of OSC’s Automatic processing of the 2023 State Police Expertise Pay.
Affected Employees:
Employees of the Division of State Police in the State Police Investigators Unit (BCI) – BU62 who meet the eligibility criteria are affected.
Background:
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual expertise payment.
These payments, including those for newly eligible employees, will continue even if there is no successor agreement.
Effective Dates:
The 2023 State Police Expertise Pay will be processed in Administration Pay Period 17L/18C, paycheck date 12/06/2023.
Eligibility Criteria:
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MTS (Military Training Stipend) or Leave of Absence/MLL (Mil Lv) on 11/01/2023 are eligible for the Expertise Pay.
An employee who otherwise meets the eligibility criteria but is on an authorized leave of absence with a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS, Leave of Absence/MTS, and Leave of Absence/MLL), and who returns to the payroll by 10/31/2024, may receive the payment upon return from leave.
OSC Actions:
OSC will automatically insert a row on the Additional Pay page for employees who met the eligibility criteria on 11/01/2023 as follows:
| Earnings Code: | EXP |
|---|---|
| Effective Date: | 11/01/2023 |
| OT Eff Date: | 11/01/2023 |
| Annual Addl Earnings: | $4,734 |
| End Date: | 10/31/2024 |
Control-D Reports Available After Processing:
After the automatic processing of the 2023 State Police Expertise Pay is completed, the following Control-D report will be available for agency use:
NPAY770 – One Time Payment Report
This report identifies all employees who received the 2023 State Police Expertise Pay effective 11/01/2023.
Overtime Calculation Information:
The Expertise Pay is included in the calculation of overtime compensation (refer to the Online Payroll Manual accessed from the PayServ Bulletin Board – Payroll Manuals > Earnings Manual > Time Entry Payments > Overtime Compensation). The 2022 Expertise Pay will be included in the calculation of overtime earned from the OT Eff Date through the End Date on the employee’s Additional Pay page for Earnings Code EXP.
If an employee is appointed to an ineligible position effective after receiving the 2023 Expertise Pay, the payment cannot be included in the compensation calculation of any overtime earned after the date of the appointment. Therefore, the agency must insert a row on the Additional Pay page at the Effective Date level of Earnings Code EXP and enter the following information:
| Effective Date: | Last date in eligible position (date prior to appointment) |
|---|---|
| OT Eff Date: | Same as original OT Eff Date |
| Annual Addl Earnings: | Same as original amount (populates automatically) |
| End Date: | Same as Effective Date |
| Goal Balance: | Same as Annual Addl Earnings (to prevent making another payment) |
Retirement Information:
The 2023 Expertise Pay is pensionable.
Tax Information:
The 2023 State Police Expertise payment is supplemental taxable income, will be included in the employee’s taxable gross, and is subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.95975% for Yonkers residents and 0.50% for Yonkers non-residents.
Questions:
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.