Purpose:
The purpose of this bulletin is to inform the Division of State Police of OSC’s automatic processing of the 2024 State Police Holiday Bonus Payment, and to provide agency instructions for submitting payments not processed automatically.
Affected Employees:
All employees in the State Police Investigators Unit (BCI) – BU62 represented by NYSPIA who meet the eligibility criteria are affected.
Background:
Chapter 337 of the Laws of 2019 implements the 2018-2023 Agreement between the State of New York and the New York State Police Investigators Association (NYSPIA), provides for an annual holiday compensation payment.
These payments, including those for newly eligible employees, will continue even if there is no successor agreement.
Effective Dates:
The 2024 State Police Holiday Bonus Payment is effective on 11/01/2024 and will be processed in a separate check (there is not a Direct Deposit option for this payment) in the Administration Pay Period 17L check dated 12/04/2024.:
Eligibility Criteria:
Employees in Bargaining Unit 62 who have a Payroll Status of Active, Leave With Pay, or Leave of Absence with an Action/Reason code of Leave of Absence/MLS (Mil Stip), Leave of Absence/MLL (Military Leave), or Leave of Absence/MTS (Military Training Stipend) on 11/01/2024 are eligible for the Holiday Bonus Payment in the Administration Pay Period 17L check dated 12/04/2024.
Employees who otherwise meet the eligibility criteria but are on an authorized leave of absence with a Payroll Status of Leave of Absence (except with an Action/Reason code of Leave of Absence/MLS, Leave of Absence/MTS and Leave of Absence/MLL), and who return to the payroll by 10/31/2025, may receive the payment upon the return from leave.
OSC Actions:
OSC will automatically process a Time Entry transaction for the 2024 State Police Holiday Bonus Payment for employees who meet the eligibility criteria, except for employees who have a Payroll Status of Leave of Absence on 11/01/2024 using the applicable Effective Date from the Effective Dates section to reflect the payment as follows:
| Earnings Begin Date: | 11/01/2024 |
|---|---|
| Earnings End Date: | 11/01/2024 |
| Earn Code: | HSP |
| Amount: | $1,782 |
Agency Actions:
To pay the 2024 State Police Holiday Bonus Payment to eligible employees not processed automatically, the agency must submit a Time Entry transaction on the Time Entry page or the Time Entry Interface (NPAY502) for employees who meet the eligibility criteria but have a Payroll Status of Leave of Absence on 11/01/2024 as follows:
| Earnings Begin Date: | 11/01/2024 (Employees on LOA/MLS, LOA/MTS, and LOA/MLL) or the date that the employee returns from an authorized leave. |
|---|---|
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | HSP |
| Amount: | $1,782 |
Control-D Reports Available After Processing:
After the automatic processing of the 2024 State Police Holiday Bonus Payment is completed, the following Control-D report will be available for agency use:
NPAY771 – Time Entry Payment Report
This report identifies all employees who received the Holiday Bonus Payment.
Retirement Information:
The State Police Holiday Bonus Payment is pensionable but is not included in the calculation of overtime.
Tax Information:
The 2024 State Police Holiday Bonus payment is supplemental taxable income, will be included in the employee’s taxable gross and is subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method. Yonkers Flat Rate Withholding is 1.95975% for Yonkers residents and 0.50% for Yonkers non-residents.
Payroll Register and Employee’s Paycheck/Advice:
Earnings Code HSP and the amount paid will be displayed on the Payroll Register. The Earnings Description Holiday Compensation SP and the amount paid will appear on the employee’s paycheck stub or direct deposit advice (if applicable).
This payment will be made in a separate check regardless of when it is paid. The separate check will be issued with the employee’s regular paycheck or direct deposit advice based on information for that check date. There is no direct deposit for this payment.
Undeliverable Checks:
When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.
Checks issued to eligible employees who are now deceased should be submitted as a stop payment request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P) and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the stop payment request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.
Questions:
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.