Purpose
To explain OSC's automatic processing and to provide agencies with instructions for payments and changes not processed automatically.
Affected Employees
Troopers in Bargaining Unit 07 and Commissioned and Non-Commissioned Officers in Bargaining Unit 17
Effective Date(s)
Effective 03/27/03, Paychecks dated 04/23/03
Background
Pursuant to Chapter 22 of the Laws of 2003 which implements the Arbitration Award between New York State and the Police Benevolent Association that provide for Salary Increases and other payments for employees in Bargaining Units 07 and 17.
OSC Actions Pay Period 1
Salary Increase (SAC): Effective 03/27/03:New Salary charts are in effect for Bargaining Unit (BU) 07 (Attachment A) and BU17 (Attachment B).OSC will insert a row in Job Data using the Action/Reason codes of PAY (Pay Rate Change)/SAC (Salary Increase) and increase salaries for all employees active on 03/27/03 per the attached salary schedules.
Cash Payment Awards: The agreement calls for Cash Payment Awards paid to eligible employees for active service (including those on Military Stipend) in employees' regular paycheck and are pensionable.
The Cash Payment Awards will be processed as follows:
- CPA (State Police Troopers BU-07)
OSC will insert a row in Time Entry using the earnings code CPA and insert the amount of $6851 for Troopers who were active from 03/29/01 to 03/26/03. For employees not active for the entire time period of 03/29/01-03/26/03, OSC will insert an amount equal to $132 for each full pay period and prorate partial pay periods. The Begin and End date in Time Entry will be 03/26/03 or the employee's last date in a BU-07 position. - CPN (Non-Commissioned Officers BU-17)
OSC will insert a row in Time Entry using the earnings code CPN and insert the amount of $10032 for Non-Commissioned officers who were active from 03/29/01 to 03/26/03. For employees not active for the entire time period of 03/29/01-03/26/03, OSC will insert an amount equal to $193 for each full pay period and prorate partial pay periods. The Begin and End Date in Time Entry will be 03/26/03 or the last date in a Non-Commissioned Officer title. - CPC (Commissioned Officers BU-17)
OSC will insert a row in Time Entry using the earnings code CPC and insert the amount of $11710 for Commissioned officers who were active from 03/29/01-03/26/03. For employees not active for the entire time period of 03/29/01-03/26/03, OSC will insert an amount equal to $225 for each full pay period and prorate partial pay periods. The Begin and End Date in Time Entry will be 03/26/03 or the last date in a Commissioned Officer title.
Longevity Compensation Increase (LGC): Effective 03/27/03 There are new rates for Longevity Compensation (LGC) for BU-07 and BU-17.
- BU07 - OSC will insert a row in the employee's Additional Pay panel effective 03/27/03 increasing LGC by $295 for each year of service from 6-25 years. See Attachment A.
- BU17 - OSC will insert a row in the employees Additional Pay panel effective 03/27/03 increasing LGC for years 15-25 in accordance with the attached chart. See Attachment B.
Location Pay Increase (LOC): OSC will insert a row in the employees Additional Pay Panel using the Earnings code LOC for BU07 and Bu17 as follows:
- $1100 03/29/01
- $1200 03/28/02
NOTE - OSC will automatically process retroactive adjustments for location pay as well as all earnings based on the increased location pay, such as overtime or lost time.
Command Pay (COM): Effective 03/27/03 OSC will insert a row on the Additional Pay panel changing all existing Command Pay (COM) amounts to $250 for BU17 employees.
Premium Overtime (PRO): Effective 03/27/03 Premium Overtime is discontinued. OSC will insert the End Date of 03/26/03 on the last effective dated PRO row on the Additional Pay panel.
State Police Straight Time (SPS): Effective 03/27/03 State Police Straight Time is discontinued. OSC will insert the End Date of 03/26/03 on the last effective dated SPS row on the Additional Pay panel.
Overtime Calculation (OTI): Effective 03/27/03 OSC will change the OTI calculation in Time Entry to .00075 for BU07.
Discontinued Earnings Codes: Effective 03/27/03 OSC will remove the following earnings codes that have been discontinued by the contract:
- BU07 - SPA, SPB, SPS, S01, S02, AS3, AS4, EMR, HBO, UA3, PGP, PG1 and PRO
- BU17 - PRO, S03, AS3, AS4, SPC, EMR, HBO, PGP and PG1
OSC Actions Pay Period 2
Overtime Lump Sum Adjustment (OS1):
In Pay Period 2, OSC will calculate adjustments to overtime (OTA, OTO, OTT, WTO, WOT) for all overtime worked between 03/29/01 and 03/26/03 as follows:
- 03/29/01-03/27/02 3.5%
- 03/28/02-03/26/03 3.5% Compounded
The adjustment is pensionable and will be paid in the regular paycheck. OSC will insert a row in Time Entry with the Reason Code of OS1 stating the adjustment for each year. The Begin and End dates will be 03/27/02 and 03/26/03 or the last date in which the employee was in the eligible bargaining unit.
Agency Action Pay Period 1
Salary Increases: Effective 03/27/03
The agency must request Salary Increases for employees in Gr-600 Trooper-Special positions per Budget Certificate. The Action/Reason codes of PAY (Pay Rate Change)/SAC (Salary Increase) should be used.
The following procedures must be used by the agency when reporting transactions in pay period 1:
Job Requests
- For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, with the effective date on or before 03/27/03:
- The agency must NOT include the Salary increase in the salary rate reported in the Pay Rate field.
- For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, with the effective date after 03/27/03:
- The agency must include the Salary increase in the salary reported in the Pay Rate field.
Time Entry
OT Meals - BU17 (OMO): Effective 03/27/03, OT Meals for Non-Commissioned Officers increase to $5.00. Earnings code OMO should be used to report OT Meals in Time Entry for all meals that are earned on or after 03/27/03.
Agency Action Pay Period 2
Beginning pay period 2, for employees who are on a Military Stipend (MLS) or a Leave Without Pay on the effective date of the increase and who return from leave effective after 03/27/03, the agency must submit the appropriate pay change, effective the date of return. The Reason of CSL (Cor Sal) must be used.
The agency must also submit pay changes for eligible employees identified on the Mass Salary Increase Exception Report (NHRP709) with the messages identified below. Pay changes are also required for all rows on the employee's Job Data panel that are subsequent to the effective dates of the increase. For pay changes effective on the effective date of the Salary Increase 03/27/03, the reason code is CFS. For pay changes effective on any other date, the reason code is CSL.
Salary Below Minimum or Salary off Step:
The agency must review the Job Data records of these employees to determine the appropriate action. The employee's salary may be below the minimum, off step, or the employee may be in an incorrect position.
A Pay Change(s) or Position Change(s) must be requested on the Job Action Request panel to increase the employee's salary or, if the position is incorrect, the agency must move the employee into the appropriate position and increase the employee's salary accordingly.
Position Data and Job Data Do Not Match:
The agency must review the Job Data records of these employees to determine the appropriate action. After the Position and Job Data records have been reconciled, pay changes must be requested to pay the appropriate salary increase.
Reveal Reports
The following reveal reports will be available for agency review after the raise is processed.
Mass Salary Increase Exception Report (NHRP709):
This report will identify employees who did not receive an automatic increase. Fields on the report include EmplID, Employee Record #, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-Time Percentage and FTA Salary. The report will identify the reason the employee's salary was not increased by identifying one of the following messages.
- Position and job do not match
- Salary below minimum
- Salary off step
Mass Additional Pay Report (NHRP703)
This report will identify all employees receiving an automatic increase for the earn codes LOC, PRO, COM. Fields on this report include EmplID, Employee Record #, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay amount.
Mass Salary Payment Report (NHRP704)
This report will identify all employees who received the automatic increase. The report will identify the employee's last salary in an eligible bargaining unit that was automatically increased. Other fields on the report include EmplID, Employee Record #, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-Time Percentage, Action Reason, and Increment Code.
Payroll Register and Employee's Check/Advice
The earn codes CPA, CPC, CPN, and OS1 and the amount will be displayed on the payroll register. The following earn code descriptions and amounts will appear on the employee's paycheck or advice:
| CPA | Cash Payment Award |
| CPN | Cash Pay - Non-Comm Officers |
| CPC | Cash Payment Award-Comm Officers |
| OS1 | Overtime Settlement St Police |
Questions
Questions about Salary Increases may be referred to the Salary Determinations mailbox.
All other questions may be referred to the payroll auditor.