Purpose

To explain OSC’s automatic processing and to provide agency with instructions for payments and changes not processed automatically.

Affected Employees

State Police Commissioned and Non-Commissioned Officers represented by State Police Benevolent Association of the NYS Troopers, Inc. in BU17

Effective Date(s)

Effective 4/7/05, paychecks dated 9/21/05

Background

Pursuant to Chapter 157 of the Laws of 2005 which implements the Arbitration Award between New York State and the Police Benevolent Association that provides for Salary Increases and other payments for Officers in BU17.

Contract Provisions and Eligibility

Contract provisions include payments for:

Prorated Cash Payment Award (CPN, CPC)

• Non-Commissioned Officers must be on the payroll full-time in BU17 between 03/27/03 and 04/06/05 with no break in service to be eligible for the $11,297.00 Cash Payment Award (CPN). For Non-Commissioned Officers not Active for the entire period, the payment will be $213.00 for each full pay period and $21.30 per day to prorate partial pay periods.
• Commissioned Officers must be on the payroll full-time in BU17 between 03/27/03 and 04/06/05 with no break in service to be eligible for the $12,937.00 Cash Payment Award (CPC). For Commissioned Officers not Active for the entire period, the payment will be $244.00 for each full pay period and $24.40 per day to prorate partial pay periods.
• No provision was made for any Officer who was terminated during this period.

Overtime Adjustment (OS1)

Officers must be on the payroll in BU17 between 03/27/03 and 04/06/05 to be eligible for the Overtime Adjustment (OS1). The amount of the increase is 3% for 3/27/03-3/24/04 and 6.09% for 3/25/04-4/6/05.

No provision was made for any Officer who was terminated during this period.

Officers are eligible for the following increase in base salary and additional compensation on 4/07/05 or when they are appointed or returned to BU17:

Base Salary Increase

New Salary Schedules are in effect for BU17 (Attachment). All officers will receive an increase in salary.

Expanded Duty Pay (DUT)

Legislation provides for a new additional salary factor, Expanded Duty Pay (DUT), for Officers in BU17. The amount of the payment is $2575.00.

Location Pay (LPO)

Legislation provides an increase in Location Pay from $1200.00 to $1311.00 annually for Officers in NYC, Rockland, Westchester, Nassau and Suffolk Counties. All Officers in this unit are eligible for the increase.

NOTE: Monroe County remains at $200.00 annually for eligible employees.

Supplemental Location Pay (SPL)

Legislation provides an increase in Supplemental Location Pay (SPL) as follows:

• $1000.00 to $1093.00 Putnam, Orange & Dutchess Counties
• $1500.00 to $1639.00 NYC, Rockland & Westchester Counties
• $1750.00 to $1912.00 Nassau & Suffolk Counties

All Officers in this unit in these counties are eligible for the increase.

Command Pay (CMD)

Legislation provides an increase in Command Pay (CMD) from $250.00 to $273.00 annually. All Officers in this unit are eligible for the increase.

New Earnings Codes and Procedure for Future Payments

OSC has created three (3) new Additional Pay Earnings Codes effective 4/7/05 to process the payments that were awarded in the arbitrator’s decision for eligible Officers who meet the criteria. Starting in pay period 11L, the agency must use the following procedures for any eligible Officers on the Additional Pay page:

• DUT (Expanded Duty Pay BU07 and BU17)

  Earnings Code	DUT
  Effective Date	First date eligible for earnings
  Annual Additional Earnings	$2,575.00

• CMD (Command Pay State Police BU17)

  Earnings Code	CMD
  Effective Date	First date eligible for earnings
  Annual Additional Earnings	$273.00

• LPO (Location Pay State Police BU07 and BU17) This Earn Code will replace the current Earn Code of LOC for BU17.

  Earnings Code	LPO
  Effective Date	First date eligible for earnings
  Annual Additional Earnings	$1,311.00

NOTE: The existing Earnings Codes AED (Adjust Expanded Duty Pay), ACM (Adjust Command Pay) and ALP (Adjust Location Pay) will be used to adjust the above new codes.

OSC Actions Pay Period 11L

In pay period 11L, OSC will automatically execute the following:

• Salary Increase (SAC): New Salary charts are in effect for BU17 (Attachment). OSC will insert a row in Job Data using the Action/Reason codes of Pay Rt Chg/SAC (Pay Rate Change/Salary Increase) and increase salaries for all Officers Active on 4/7/05 per the attached salary schedule. OSC will update any subsequent rows using the Action/Reason codes of Pay Rt Chg/CSL (Pay Rate Change/Correct Salary) where the bargaining unit is BU17.
• Cash Pay - Non-Commissioned Officers (CPN) OSC will insert a row in Time Entry using the Earn Code CPN and insert the amount of $11,297.00 for Non-Commissioned Officers who were Active from 3/27/03 to 4/6/05 with no break in service. For Officers not Active for the entire time period of 3/27/03 thru 4/6/05, OSC will insert an amount equal to $213.00 for each full pay period and prorate partial pay periods. The Begin and End Date in Time Entry will be 4/6/05 or the Officer’s last date in a BU17 position. No payment will be made to any Officer that was terminated during this period.
• Cash Pay Award - Commissioned Officers (CPC) OSC will insert a row in Time Entry using the Earn Code CPC and insert the amount of $12,937.00 for Commissioned Officers who were Active from 3/27/03 to 4/6/05 with no break in service. For Officers not Active for the entire time period of 3/27/03 thru 4/6/05, OSC will insert an amount equal to $244.00 for each full pay period and prorate partial pay periods. The Begin and End Date in Time Entry will be 4/6/05 or the Officer’s last date in a BU17 position. No payment will be made to any Officer that was terminated during this period.
• Expanded Duty Pay BU07 and BU17 (DUT) OSC will insert a new row on the Additional Pay page using the new Earnings Code DUT effective 4/7/05 or the date the Officer was moved to BU17. The amount of the payment is $2575.00.
• Command Pay (COM) and Command Pay State Police BU17 (CMD) For Officers whose bargaining unit is 17 and who have Command Pay (COM) of $250.00, OSC will insert an End Date of 4/6/05 to end the Earn Code COM and insert a row with the new Command Pay State Police BU17 Earn Code of CMD on the Additional Pay page with an effective date of 4/7/05 and enter the amount of $273.00. OSC will update any subsequent rows where the Officer remains in bargaining unit BU17.
• Supplemental Location Pay (SPL) For Officers whose bargaining unit is 17 and who have Supplemental Location Pay (SPL) of $1000.00 (Putnam, Orange & Dutchess counties), $1500.00 (NYC, Rockland & Westchester counties), or $1750.00 (Nassau & Suffolk counties), OSC will insert a row and update the Additional Pay page with an effective date of 4/7/05 and increase the amount to:
  • $1093.00 Putnam, Orange & Dutchess counties
  • $1639.00 NYC, Rockland & Westchester counties
  • $1912.00 Nassau & Suffolk counties

OSC will update any subsequent rows where the Officers bargaining unit is BU17.

• Location Pay (LOC) and Location Pay State Police BU07 and BU17 (LPO) For Officers whose bargaining unit is 17 and have Location Pay (LOC) of $1200.00, OSC will insert an End Date of 4/6/05 to end the Earn Code LOC and insert a row with the new Location Pay Earn Code of LPO on the Additional Pay page with an effective date of 4/7/05 and enter the amount of $1311.00. OSC will update any subsequent rows where the Officers bargaining unit is BU17.

NOTE: OSC will automatically process retroactive adjustments as well as all earnings based on the increases above, such as overtime or lost time.

• Overtime Adjustment (OS1) OSC will calculate adjustments to overtime (OTA, OTB, OTO, OTT) for all overtime worked between 3/27/03 and 4/6/05 as follows:
  • 3/27/03-3/24/04 3.00% increase
  • 3/25/04-4/06/05 6.09% increase

The adjustment will be paid in the regular paycheck. OSC will insert a row in Time Entry with the code of OS1 stating the adjustment for each year. The Begin/End dates will be 3/24/04 (3/27/03-3/24/04) and 4/6/05 (3/25/04-4/06/05) or the last date in which the overtime is being adjusted.

The adjustment is included as salary for retirement purposes.

OSC will supply the agency with a listing of all Officers who received the OT adjustment and cash payment award.

Additional Pay and Job Data transactions processed automatically will appear on the NHRP520, Daily Outbound Transaction file.

Agency Actions

Starting in pay period 11L, the agency must submit requests for Command Pay State Police BU17, Extended Duty Pay BU07 and BU17 and Location Pay State Police BU07 and BU17 using the newly created Earn Codes CMD, DUT and LPO.

For Commissioned and Non-Commissioned Officers who are on a Military Stipend (MLS) or a Leave Without Pay on the effective date of the increase and who return from Leave effective after 4/7/05, the agency must submit the appropriate Pay Change, effective the date of the return. The Action/Reason code of Pay Rt Chg/CSL (Pay Rate Change/Correct Salary) must be used.

Control-D Reports

The following Control-D Reports will be available for agency review after the raise is processed.

Mass Additional Pay Report (NHRP703)

This report will identify all Officers receiving an automatic increase for the earn code SPL and will identify all Officers receiving the new Earnings Codes DUT, CMD and LPO. Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay amount.

Mass Salary Payment Report (NHRP704)

This report will identify all Officers who received the automatic increase. The report will identify the Officer’s last salary in an eligible bargaining unit that was automatically increased. Other fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason, and Increment Code.

Payroll Register and Employee Paycheck/Advice

The Earn Codes CPC, CPN, OS1, DUT, CMD, SPL and LPO with the amount will be displayed on the payroll register where needed. The following earn code descriptions and amounts will appear on the Officer’s paychecks or advices where needed:

Questions

Questions about Salary Increases may be referred to the Salary Determination mailbox.

All other questions may be emailed to the Payroll Audit mailbox.