Purpose

To explain OSC’s automatic processing and to provide instructions for agency processing

Affected Employees

SUNY Construction Fund employees in Bargaining Unit 97 who meet the eligibility criteria

Background

The State University Construction Fund Resolution and Chapter 10 of the Laws of 2008 provide for a General Salary Increase for eligible employees in Bargaining Unit 97.

Effective Date(s)

4/1/10 - Paychecks dated 4/28/10 (Administration)

Contract Provisions and Eligibility Criteria

April 1, 2010 General Salary Increase

The legislation provides for a 4% Salary Increase for employees in NS (SG 600) positions and hourly employees.

• Annual employees receive a 4% increase rounded to the nearest dollar.
• Hourly employees receive a 4% increase rounded to the nearest cent.

Exception:

• No increase for employees who were on a Leave of Absence (other than Workers’ Compensation Leave) on the effective date of the increase until the employee returns from leave.

OSC Actions: Automatic Processing of Increase

After payroll processing for Pay Period 1 is completed, OSC will process the April 2010 Salary Increase for eligible employees whose Pay Basis Code is ANN or HRY as follows:

• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are Active, on a Paid Leave of Absence (except Military Stipend) or on Workers’ Compensation Leave. The row will be inserted effective 4/1/10.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are Inactive or on a Leave of Absence (except Workers’ Compensation Leave) only if the employee subsequently returns to Active status in an eligible position in Pay Period 1 but after the effective date of the increase. The row will be inserted using the effective date of the Rehire or Return from Leave action.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are newly appointed or who transfer into an eligible position in Pay Period 1 but after the effective date of the increase. The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
• OSC will automatically insert rows in the employee’s Job Date page to reflect the Salary Increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an eligible position.

Exceptions:

• If the employee is on Military Stipend, a row will not be automatically inserted. However, employees who were placed on Military Stipend due to new military orders on or after the effective date of the payment are eligible for a recalculated military stipend based on the increase. Eligible employees’ records will be updated manually by OSC to reflect the increase.
• If the employee’s Job Data information does not match the information on Position Data, a row will not be automatically inserted.

Agency Actions

The following procedures must be used by the agency when submitting transactions in Pay Period 1L:

For transactions requested on the Job Action Request or Transfer request page with an effective date on or before 4/1/10:

• The agency must not include the 2010 Salary Increase in the Pay Rate field on the Job Action Request page. The April 2009 Salary Schedule must be used to calculate the salary.

For transactions requested on the Job Action Request or Transfer Request page with an effective date after 4/1/10:

• The agency must not include the 2010 Salary Increase in the Pay Rate field on the Job Action Request page, but must include the performance advance from the April 2009 salary chart in the salary, if applicable

Control-D Report Available Prior to Processing

NHRP709 Mass Salary Increase Exception Report

The NHRP709 report will be available for agency review prior to the processing of the automatic increases. This report is available on 4/2/10 and identifies employees who will not receive an automatic increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary will not be increased with one of the following messages:

• NYS Position has both equated grade and NTE
• Position and job do not match

If an employee appears on this report but is due an increase, the agency must:

• Submit the necessary corrections on the Job Action Request page to correct the data on the incorrect Job row(s) using the appropriate Action/Reason code(s). If the row(s) is corrected prior to Pay Period 1, the automatic increase will be applied.
• Submit a Position Change Request to the Position Management Unit if the data on the Position Data page is incorrect in PayServ but is correct in NYSTEP. The position will be updated to reflect the change and the automatic increase will be applied provided the agency’s position request contains the same information as the position information in NYSTEP.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review on 4/20/10 after processing of the automatic increases:

NHRP709 Mass Salary Increase Exception Report

This report identifies all employees who did not receive an automatic increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with the following message:

• NYS Position has both equated grade and NTE
• Position and job do not match

NHRP704 Mass Salary Increase Report

This report identifies all employees who received the Salary Increase and identifies all of the employee’s salaries that were automatically increased. Fields on the report include the EmplID, Employee Record Number, Employee Name, Effective Date, Effective Sequence, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

Questions

Questions regarding the Salary Increase may be directed to the Salary Determination mailbox.

Questions regarding Position Changes may be directed to the Position Management mailbox.