Purpose

To explain OSC’s automatic processing of the 2010 salary increase

Affected Employees

SUNY Construction Fund employees in Bargaining Unit 97 who meet the eligibility criteria

Background

The emergency appropriations enacted by the New York State Legislature authorize the payment of the 4% increase for the payroll periods for which payment is made in paychecks dated May 26, 2010.

OSC will be processing the salary increase in paychecks dated May 26, 2010 (Administration).

Effective Date(s)

Effective 4/29/10 - paychecks dated 5/26/10 (Administration)

Contract Provision

2010 General Salary Increase

The legislation provides for a 4% salary increase for employees in NS (SG 600) positions and hourly employees.

• Annual employees receive a 4% increase rounded to the nearest dollar.
• Hourly employees receive a 4% increase rounded to the nearest cent.

Exception:

• No increase for employees who were on a Leave of Absence (other than Workers’ Compensation Leave) on the effective date of the increase until the employee returns from leave.

OSC Actions: Automatic Processing of Increase

After payroll processing for Pay Period 3 is completed, OSC will process the April 2010 salary increase for eligible employees whose Pay Basis Code is ANN or HRY as follows:

• OSC will automatically insert a row in the employee’s Job Data page to reflect the salary increase using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) for employees who are Active, on a Paid Leave of Absence (except Military Stipend) or on Workers’ Compensation Leave. The row will be inserted effective 4/29/10.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the salary increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are Inactive or on a Leave of Absence (except Workers’ Compensation Leave) only if the employee subsequently returns to Active status in an eligible position in Pay Period 3 but after the effective date of the increase. The row will be inserted using the effective date of the Rehire or Return from Leave action.
• OSC will automatically insert a row in the employee’s Job Data page to reflect the salary increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees who are newly appointed or who transfer into an eligible position in Pay Period 3 but after the effective date of the increase. The row will be inserted using the effective date of the Hire, Position Change or Transfer action.
• OSC will automatically insert rows in the employee’s Job Date page to reflect the salary increase using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for annual employees and PAY/CRT (Pay Rate Change/Change Rate) for hourly employees for all subsequent rows provided the employee remained in an eligible position.

Exceptions:

• If the employee is on Military Stipend, a row will not be automatically inserted. However, employees who were placed on Military Stipend due to new military orders on or after the effective date of the payment are eligible for a recalculated military stipend based on the increase. Eligible employees’ records will be updated manually by OSC to reflect the increase.
• If the employee’s Job Data information does not match the information on Position Data, a row will not be automatically inserted.

Control-D Reports Available After Processing

The following Control-D reports will be available for agency review on 5/14/10 after processing of the automatic increases:

NHRP709 Mass Salary Increase Exception Report

This report identifies all employees who did not receive an automatic salary increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with the following message:

• NYS Position has both equated grade and NTE
• Position and job do not match

NHRP704 Mass Salary Increase Report

This report identifies all employees who received the salary increase and identifies all of the employee’s salaries that were automatically increased. Fields on the report include the EmplID, Employee Record Number, Employee Name, Effective Date, Effective Sequence, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

Questions

Questions regarding the salary increase may be directed to the Salary Determination mailbox.

Questions regarding Position Changes may be directed to the Position Management mailbox.