Purpose

To notify the SUNY Construction Fund of OSC’s automatic processing of the 3% Salary Increase and to provide instructions for payments not processed automatically

Affected Employees

Eligible SUNY Construction Fund employees in Bargaining Units 96 and 97

Background

The State University Construction Fund Resolution and Chapter 10 of the Laws of 2008 provides for a 3% Salary Increase for eligible employees in Bargaining Units 96 and 97.

Effective Date

Paycheck dated 4/30/08 (Administration)

Eligibility Criteria

Employees in Bargaining Units 96 and 97 with a Pay Basis Code of ANN or HRY, who are Active, on a Paid Leave of Absence, or on a Leave without Pay with a Reason code of WCL, WDL, WPS or WSP effective 4/3/08.

OSC Actions

After payroll processing for Pay Period 1L (Administration) is completed, OSC will automatically insert rows in the Job Data page to reflect the April 2008 3% Salary Increase for Annual and Hourly employees in Bargaining Units 96 and 97.

• For employees who are Active, on a Paid Leave of Absence or on a Workers’ Compensation Leave, OSC will insert a row in the employee’s Job Data record using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) with an effective date of 4/3/08 (Administration).
• For employees who are Inactive or on a Leave of Absence without Pay on 4/3/08, the increase will be applied to the employee’s Job Data record only if the employee is returned to the payroll in Bargaining Unit 96 or 97. Rows will be inserted as of the effective date of the Return from Leave action using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for Annual employees or PAY/CRT (Pay Rate Change/ Change Rate) for Hourly employees and the new salary.

Any subsequent rows on the Job Data record also will be updated automatically by inserting additional rows with the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) for Annual employees or PAY/CRT (Pay Rate Change/Change Rate) for Hourly employees provided the employee remained in Bargaining Unit 96 or 97.

Agency Actions

The following procedures must be used by the agency when reporting transactions in Pay Period 1L:

For Pay Changes, Position Changes and Transfers with an effective date on or before 4/3/08 (Administration):

• The agency must not include the 3% Salary Increase in the Pay Rate field. The April 2007 Salary Chart must be used to calculate the salary.

For Pay Changes, Position Changes and Transfers with an effective date after 4/3/08 (Administration):

• The agency must not include the 3% Salary Increase in the Pay Rate field, but must include the Performance Advance from the April 2007 Salary Chart in the salary, if applicable.

Control-D Report Available Prior to Raise Processing

NHRP709 Mass Salary Increase Exception Report

The Control-D report NHRP709 Mass Salary Increase Exception Report will be available for agency review prior to the processing of the automatic Salary Increases. The report will identify employees who have Job rows that will not be increased automatically due to:

• the data contained on the Job row is different than the data contained on Position Data, based on the NYS Position Number
• an NS employee has a value in both the Equated to Grade and Not to Exceed fields based on the NYS Position Number

The following message will appear:

• Position and job do not match

If an employee appears on this report but is due an increase, the agency must submit the necessary corrections on the Job Action Request page to correct the data on the incorrect Job row, using the appropriate Action/Reason code. After the row is corrected, the automatic increase will be applied.

Control-D Reports Available After Raise Processing

The following reports will be available in Control-D after the automatic increases are processed:

NHRP709 Mass Salary Increase Exception Report

This report will identify employees who did not receive an automatic increase on one or more Job Data rows as a result of the following:

• Position and job do not match

NHRP704 Mass Salary Payment Report

This report will identify all employees who received the General Salary Increase. The report identifies all salaries that were automatically increased.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.